It is anticipated the Board will reconvene in open session at 6:30 p.m.

Board Member Cindy Pickett will lead those attending the meeting in a patriotic observance.

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report No. 11-20 covers 1 Employment, 1 Temporary FTE Increase, 3 Leaves of Absence, 6 Reduced Work Programs, 2 Retirements and 4 Resignations.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Approve Classified Personnel Report No. 11-20 that covers 1 Employment, 1 FTE Increase, 3 Promotions, 1 Resignation, 2 Coaching Variable Services Agreements and possible addendum covering 6 Employments, 5 Promotions and 10 Coaching Variable Services 

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District.

The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session.

Approve the appointment of four (4) Citizens' Oversight Committee members to three year terms.

Section 15282 of the Education Code requires, among other things, that members of a Proposition 39 bond oversight committee “shall serve for a minimum of two years without compensation and for no more than three consecutive terms.”

As part of the application process to serve on the Measure M Bond Oversight Committee, applicants were asked whether they wished to serve a two or one-year term.  When the governing board appointed the nine members to the committee at its February 7, 2019 meeting (attached), it appointed five members to two-year terms and four members to one-year terms. The rational for appointing members to terms of differing lengths was to stagger the terms so the terms would not all expire at the same time.

To ensure conformity with the statutory requirement that members serve for a minimum of two years and to provide stability to the committee’s membership, it is recommended the four members who were initially appointed to a one-year term to instead appoint them for one three-year term, which would expire in February of 2022.

The four (4) members recommended for one three-year term each are: Linda Lingbloom, Jacques Franco, Ken Nason, and Ted Tucker.  All of these members are agreeable to serving a three-year term.

No financial impact.

The attached Citizens Parcel Tax Oversight Committee report finds that the committee has verified the parcel tax fund expenditures are in compliance with the language of the ballot text. 

DJUSD is committed to accountability and transparency in all aspects of its financial accounting. While there is no legal requirement for a citizen oversight committee for parcel tax funds, parcel tax measures have explicitly stated the Board of Education will establish a process for independent citizen oversight. As such, a Citizens Parcel Tax Oversight Committee was commissioned to ensure that the local parcel tax funds are spent for their authorized purposes and to present its findings in a public report on an annual basis. Parcel tax revenue constitutes 10% of the DJUSD budget.

The Citizens Parcel Tax Oversight Committee’s report reviews the revenue and expenditures related to the parcel taxes. The committee reviewed the ballot text for Measure H for current fiscal year’s budget verifying positions and expenditures by categories. The reconciliation between the financial system and the parcel tax report is included as verification of the monitoring being done by the Oversight Committee.

Since 1984, Davis has had a tradition of investment in education through the passage of local parcel taxes; an investment that is the reflection of the Davis community’s values. The local investment in DJUSD educational parcel taxes has helped to preserve excellence in Davis schools. Funds from these measures support student programs for teaching and learning including: classroom programs in math, science, English, elective courses, class size reduction and music, student support programs including librarians, nurses, counselors, school technology, site safety and reading specialists, and other student programs such as athletics, drama, debate, robotics, journalism and student nutrition.  

No financial impact.

Approve the following Bond Program Agreements:

1. Piggyback contract-  American Modular Systems, Inc. for the construction of the Emerson/Da Vinci Junior High School science classroom buildings
2. Construction contract- Pisor Fence Division, Inc. for the Patwin, Willett, and Operations Center Fencing Project
3. Consultant agreement- Hunting Environmental, LLC. for biology services related to the Emerson/Da Vinci Junior High School Science Classroom Project
4. Construction services agreement- Clayton A. Titus, Inc. for relocation of the Da Vinci Junior High School administration building to Birch Lane Elementary School
5. Construction agreement- Kiz Construction, Inc. for utility disconnect of the Da Vinci Junior High School administration building
6. Consultant agreement- Warren Consulting Engineers, Inc. for underground utility survey for the Birch Lane MPR project

American Modular Systems, Inc. Piggyback Contract

The Emerson/Da Vinci Science Classroom Project is a Series 1 Bond Program Project as determined by the Board in December 2018.  The facilities will consist of modular construction and will provide four new 1,440 sq. ft. science lab classrooms, two science prep rooms, and student and staff restrooms.

On September 19, 2019, the Board approved Resolution 26-20 (attached) authorizing the purchase of the buildings from American Modular Systems, Inc. under a "piggyback" contract pursuant to Public Contract Code Section 20118.

Programming for the buildings has been completed and American Modular Systems, Inc. provided a proposal on December 10, 2019 for the building (attached).  The total amount of the contract is $3,737,506.

Pisor Fence Division, Inc.

On January 16, 2020, sealed bids were opened for the fencing projects at Patwin Elementary School, Willett Elementary School, and the Operations Center.  The scope of work at the elementary schools will be to raise existing kindergarten yard fencing from four feet to six feet.  The scope of work at the Operations Center will be to install fencing and a vehicle gate along the 5th Street frontage.  Project funding will be provided by the Bond Program.

Two sealed bids were received and Pisor Fence Division, Inc. was the lowest responsive bidder at $221,524.  The bid received from Crusader Fence Company was determined to be non-responsive as Addenda 3 was not noted.

Hunting Environmental, LLC.

The California Environmental Quality Act (CEQA) Mitigated Negative Declaration for the Emerson/Da Vinci Junior High School Science Classroom Project requires a certified biologist to assess if trees to be removed for the project are being used for bat roosting or bird nesting.

Clayton A.Titus, Inc.

This agreement is for the relocation of the existing administration building at Da Vinci Junior High School to Birch Lane Elementary School.  The building will be used as "swing space" during the construction of the new Birch Lane multipurpose room.

Kiz Construction, Inc.

This agreement is to provide for utility disconnect of the Da Vinci Junior High School administration building prior to its relocation to Birch Lane Elementary School.

Warren Consulting Engineers, Inc.

This agreement is for underground utility surveying for the Birch Lane Multipurpose Room Project.

All items are included in the Facilities Master Plan and approved Bond Program priorities.

Approval of the American Modular Systems, Inc. contract will result in a Bond Program impact of $3,737,506.

Approval of the Pisor Fence Division, Inc. agreement will result in a Bond Program impact of $221,524.

Approval of the Hunting Environmental, LLC. agreement will result in a Bond Program impact of $800.

Approval of the Clayton A. Titus, Inc. agreement will result in a Bond Program impact of $10,375.

Approval of the Kiz Construction, Inc. agreement will result in a Bond Program impact of $10,500.

Approval of the Warren Consulting Engineers, Inc. agreement will result in a Bond Program impact of $6,600.

Accept the audit reports as presented.

Pursuant to Education Code 41020, school districts are required to submit an independent external audit in accordance with State and Federal audit guidelines. 

The District's 2018-2019 fiscal year audit was conducted by Crowe LLP.  A copy of the audit is attached below, and available for review in the Business Services Office. 

Crowe LLP, in their Independent Auditor's Report, evaluated the reasonableness of accounting estimates in relationship to the financial statements taken as a whole and concluded that management’s approach to these estimation processes is reasonable. The auditors did not identify any significant or unusual transactions. The audit was conducted in accordance with auditing standards generally accepted in the United States of America and Government Auditing Standards issues by the Comptroller General of the United States. In the auditors opinion, the financial statements of Davis Joint Unified School District present fairly, in all material respects, the respective financial position of the governmental activities, each major fund and the aggregate remaining fund information as of June 30, 2019, and the respective changes in financial position and cash flows. 

Additionally, If a bond is approved under the 55 percent majority pursuant to Proposition 39 (Article 13A, Section 1(b)(3) and Article 16, Section 18(b) of the California Constitution), the District is required to provide annual independent performance and financial audits.  This is required for Measure M which was a 55% bond measure.  These audit reports are shared with the Citizens' Bond Oversight Committee for review.

A representative from Crowe LLP will be in attendance at the meeting and available to answer questions.

No financial impact. 

Receive report and discuss budget.

The official State Budget planning process for the next fiscal year starts with the January Governor’s Budget. This budget is used to start the District budget planning that will be included in the Second Interim Budget Report (March 19).  In May there is a Governor’s Budget revision that will be used for the DJUSD 2020-2021 Adoption Budget.

The Governor's proposal includes revenue to fund the Local Control Funding Formula (LCFF) for inflation (COLA). As part of the new funding formula (LCFF), the districts are also required to develop a Local Control Accountability Plan (LCAP) concurrently with the budget.

For 2020-21, the proposed budget contains net funding for LCFF growth that calculates to $1.5 million (+2.25% per student) of possible on-going new funding next year.

Some important things to know about the increased funding are:

• The LCFF revenue funds all area of district needs:
  • Employee Compensation
  • State Pension Cost Increases (STRS and PERS employer rates)
  • Inflation/Cost Increases
  • K-3 Class Size regulations and local teacher staffing
  • Deficit Spending Reduction
  • Services/Goals for Student Learning (LCAP)

Our discussions during the budget planning cycle including the Local Control Accountability Plan and approved budget will need to address these needs while maintaining fiscal solvency.

The budget proposal also includes additional on-going and one-time funds for special education.

Staff will provide a summary report of the Governor's January budget and discuss possible impacts on DJUSD.

Projected impacts of proposed State Budget changes for the DJUSD budget in the 2020-2021 school year could result in a $1.5 million increase of on-going LCFF funding and increases for special education funding on-going and one-time.

In June 2018, the DJUSD Board of Education approved a comprehensive Facilities Master Plan, which outlined the facilities’ needs of the District. In November 2018, voters approved Measure M, a $150 million facilities bond to fund much of the DJUSD Facilities Master Plan. In addition, another $76 million from other sources makes up the DJUSD Bond Program. Staff will provide the Board of Education with an update on the projects currently underway and the associated Bond finances. Staff will also provide the Board with a schedule for potential future bond sales. 

The Board will also receive an update regarding the selection of an energy consulting firm to assist DJUSD in the development of a Solar Master Plan and approve the related professional services agreement. 

Financial Impact: The ARC Alternatives professional services contract is for $25,830, which will be paid from restricted facilities funds. 

Approve and provide direction for the District’s Legislative Representative to advance the development and legislative support and sponsorship of any or all of the items described below.

This motion will authorize the Davis Joint Unified School District Board of Education’s Legislative Representative to work with the Governor and state and federal legislators and all appropriate elected and appointed government officials to develop and seek sponsorship of any and all of the following legislative ideas described below:

1. Support or sponsor legislation that would support full and fair funding for DJUSD and California schools.  As such, continue our support of the California School Boards Association efforts to raise school funding to the national average.
2. Clarify California statutes in Education Code that school district parcel taxes may be placed on the ballot by registered voter signature, following the same process as city or county measures, and pursuant to the California Supreme Court’s recent City of Upland court case that clarified the voting threshold for such measures are a majority vote and/or support a Constitutional Amendment to lower the vote threshold for school parcel taxes.
3. Support or sponsor legislation that would improve the attendance system to lower expenditures and add funding to DJUSD and/or adopt a pilot program for attendance calculation through a waiver allowing for an independent study program process to provide for increased average daily attendance (ADA).
4. Support or sponsor legislation that would advocate for additional funding, above Proposition 98 funding, for special education services for DJUSD which could include adding special education services to the definition of unduplicated students.  As such, support any budget proposal on special education appropriations and work on budget bill language that would benefit special education services in DJUSD and/or support or sponsor Federal Legislation to advocate for additional funding for DJUSD, which could include but is not limited to fully funding special education.
5. Raise the legal minimum of budget reserves for districts with less than 10,000 students to allow for at least one month of operating costs.
6. Support or sponsor legislation that would provide full funding for universal preschool, full-day Kindergarten programs, and Transitional Kindergarten programs.
7. Support or sponsor legislation or initiatives that would provide for capital improvements and/or other facilities funding.  As such, support Proposition 13: Public Preschool, K-12 and College Health and Safety Bond Act of 2020, which will provide $15 billion for facilities at the state’s preschools, K-12 schools, community colleges, and four-year colleges and universities.
8. Support or sponsor legislation to promote participation in the 2020 census consistent with Assembly Bill 1666, which requires the California Complete Count – Census 2020 office to partner with local education agencies to make information about the 2020 Census available to students and parents.
9. Explore and support affordable options for two and four-year post K-12 career and college options.

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

The next meeting of the Board of Education is scheduled for February 20, 2020. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:00 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 6:30 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on January 31, 2020.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.