It is anticipated the Board will reconvene in open session at 6:30 p.m.

Board Member Tom Adams will lead those attending the meeting in a patriotic observance.

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Approve Certificated Personnel Report No. 08-20 covering 1 Leave of Absence.

Approve Classified Personnel Report No. 08-20 covering 3 Employments, 1 FTE Increase, 1 Resignation, 6 Coaching Variable Services Agreements and possible addendum covering 5 Employments, 3 Promotions, 2 Resignations and 15 Coaching Variable Services Agreements.

Approve submission of the Request for Allowance of Attendance Due to Emergency Conditions (Form J-13A) for Fairfield Elementary School to the California Department of Education.

On October 8, 2019, Davis Joint Unified School District received notice that power would be turned off at Fairfield Elementary School due to extreme high winds. 

Due to the complete power outage, all classes at Fairfield Elementary School were cancelled for October 9, 2019. The weather forecast predicted high winds to continue though October 10; staff developed a plan for students to attend Patwin Elementary School on October 10. 

Approve the following Bond Program agreement(s):

1. Consultant Agreement for K12 School Facilities
2. Consultant Agreement for Quality Bidders

Pursuant to Board Policy 3312 and California Education Code, all contacts and agreements need to be approved and ratified by the Board of Education.  The current agreement(s) are listed in the attachment section below and apply to the following Bond Program projects:

1. Consultant Agreement for K12 School Facilities: Program level planning for all Bond projects
2. Consultant Agreement for Quality Bidders : Program level services for all Bond projects
   

As the Bond program is now underway District staff are planning for improved sustainability aspects for new construction and existing systems and processes. The Board will hear an update from staff regarding various standards, building codes and existing DJUSD policies and practices which promote environmental sustainability. The Board will also receive a presentation from staff regarding the Strategic Fencing and Electronic Lock projects included in the Facilities Master Plan (FMP). The presentation will include a review of activities and events which led to the inclusion of Strategic Fencing and Electronic Locks in the FMP, related policies and practices and more clearly defined project objectives. The Board may provide direction to staff regarding staff recommendations.

The updated Facilities Master Plan can be viewed here.

The presentation for this item will be uploaded on Monday November 18, 2019

Consider public input and Board approval of a final Trustee area map prepared by the District demographer and vetted by the public at community forums held on October 7, 2019, October 8, 2019 and at School Governance Night on October 28, 2019.

At the Board meeting of May 16, 2019, the Board adopted Resolution No. 41-19 directing the Superintendent or his designee, among other things, to initiate the process of changing the method of electing members of the Board, from the current at-large system whereby each member of the Board is elected by the registered voters of the entire District (Education Code section 5030(a)), to a method which provides that Board members residing in each Trustee area will be elected by the registered voters of that particular Trustee area (Education Code 5030(b)), in sufficient time for the new method of electing members of the Board to be in place for the November 2020 election.

Elections Code section 10010(a)(1) requires the District to hold at least two public hearings to invite community input regarding the composition of the Trustee areas over a period not to exceed 30 days. “Composition of the Trustee areas” includes factors such as visible natural and man-made geographical and topographical features, communities of interest, jurisdictional boundaries and population growth.  The District held these hearings on September 5, 2019 and September 19, 2019.

Elections Code section 10010(a)(1) encourages political subdivisions to conduct outreach to the public, including to non-English-speaking communities, to explain the districting process and to encourage public participation. The District accomplished this at recent community forums held on October 7, 2019, 6:00 p.m., at Da Vinci Charter Academy; and October 8, 2019, 6:00 p.m., at Davis Senior High School, at the District English Learner Advisory Committee meeting on October 22, 2019 at the District Office at 6:00 p.m., and at School Governance Night on October 28, 2019 at Harper Junior High School at 6:00 p.m.

To further encourage public participation, the District has reached out to the public via social media and added a link to its webpage regarding the transition process. Updates and resources regarding the transition process as well as draft maps are posted on the District website.

By law, the District must conduct a minimum of two (2) public hearings on the Trustee area map plan scenarios prepared by its demographer before the Board may select a final plan. Public hearings were held at the District Board Meetings held on October 17, 2019 and November 7, 2019.  Tonight is the third such public hearing.

The Board will invite public comment and input on the draft map scenarios that have been prepared by the District demographer based upon input from the Board and the community.  Following the public hearing, the Board may choose to adopt a Trustee area map, or alternatively, opt to conduct a subsequent public hearing at a subsequent Board meeting to provide further input before making a final map selection with its accompanying sequencing of the Trustee area elections that will begin with the conduct of the 2020 governing Board election in November of 2020.

Conduct a public hearing to consider public input regarding the waiver request and adopt Resolution No. 39-20 authorizing the submittal of a waiver request to the State Board of Education seeking to waive the election requirement to implement voting districts in the Davis Joint Unified School District.

At the Board meeting of May 16, 2019, the Board adopted Resolution No. 41-19 directing the Superintendent or his designee, among other things, to initiate the process of changing the method of electing members of the Board, from the current at-large system whereby each member of the Board is elected by the registered voters of the entire District (Education Code section 5030(a)), to a method which provides that Board members residing in each trustee area will be elected by the registered voters of that particular trustee area (Education Code 5030(b)), in sufficient time for the new method of electing members of the Board to be in place for the November 2020 election.

When a school district changes its method of election, the Education Code provides that the matter is then voted upon by the electorate at a subsequent election. However, this election requirement may be waived by the State Board of Education. The waiver allows the District to avoid the expense and uncertain outcome of an election on the matter enabling the District to enact its by-trustee area method of election in time for the next general election cycle, thereby avoiding potential liability under the California Voting Rights Act.

As a part of the waiver process, the District is required to notify its collective bargaining units and all committees and councils that have an interest in the subject matter of the waiver and must conduct this public hearing to receive comments from the public.  The District has reached out to these groups for their feedback and is now prepared to conduct the public hearing on the matter.

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Approve the employment contract extension between the Davis Joint Unified School District and John Bowes, Superintendent.

The Board will continue its contract discussion in Closed Session and the final contract will be available prior to Open Session Thursday evening.  It is anticipated the contract will extend the term of employment of Superintendent John Bowes to June 30, 2024.

The contract will be posted after Closed Session on November 21, 2019

The Board will continue its contract discussion in Closed Session and the final contract will be available prior to Open Session Thursday evening.  It is anticipated the contract will extend the term of employment of Deputy Superintendent Matt Best to June 30, 2024.

The contract will be posted after Closed Session on November 21, 2019. 

The contract will not change the financial impact to the District at this time.

Approve the employment contract extension between the Davis Joint Unified School District and Bruce Colby, Chief Business and Operations Officer

The Board will continue its contract discussion in Closed Session and the final contract will be available prior to Open Session Thursday evening.  It is anticipated the contract will extend the term of employment of Chief Business and Operations Office Bruce Colby to June 30, 2024.

The contract will be posted after Closed Session on November 21, 2019.

The contract will not change the financial impact to the District at this time.

The contract will be posted after Closed Session on November 21, 2019.

The contract will not change the financial impact to the District at this time.

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

The purpose of this item is to set the Board of Education's Annual Organization Meeting on December 19, 2019 at 6:30 p.m.                         

Under the provisions of Education Code section 35143 and Board Bylaw 9100, the governing board is required to set the day and time of its annual organization meeting at its regular meeting held immediately prior to the first Friday in December; that meeting falls on November 21, 2019.   The annual organization meeting shall be conducted within a 15-day period beginning with the same first Friday in December (December 6-21, 2019).  This year's annual organization meeting will be held on December 19, 2019.
 

The next meeting of the Board of Education is scheduled for December 19, 2019. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:00 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 6:30 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on November 15, 2019.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.