It is anticipated the Board will reconvene in open session at 6:30 p.m.

Board Member Bob Poppenga will lead those attending the meeting in a patriotic observance.

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Approve Certificated Personnel Report No. 07-20 covering 1 FTE Increase and 5 Coaching Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

Approve Classified Personnel Report No. 07-20 covering 15 Employments, 7 FTE Increases, 2 Promotions, 1 Resignation, 1 Partial Resignation, 1 Retirement and 2 Coaching Variable Services Agreements.

Copies of the Student Information Systems/Database Analyst I, Student Information Systems/Database Analyst II, and Systems and Network Analyst job descriptions are attached.  These  job descriptions were developed after a review of similar job descriptions in several districts in the region.  These job descriptions are part of a cost neutral Technology Department reorganization.  CSEA is voting to ratify these positions on November 4, 2019.

There is no financial impact with the creation of these job descriptions.

1. Approve Resolution 32-20 authorizing the use of the National Intergovernmental Purchasing Alliance for the replacement of the synthetic turf field at Davis Senior High School.

2. Approve construction contract with Valley Precision Grading, Inc. for the replacement of the synthetic turf field at Davis Senior High School.

The existing synthetic turf field in the Ron and Mary Brown Stadium at Davis Senior High School was installed in 2009.  The field has exceeded its anticipated lifecycle of eight years and is in need of replacement in order to continue to provide a safe and appropriate surface for athletics.

Facilities staff have worked closely with Athletic Director Jeff Lorenson to plan for the field replacement to begin no later than December 1, 2019 and conclude no later than February 10, 2020.  Director Lorenson has worked with all athletic groups to secure alternate locations during the construction window. Replacement of the turf during the summer was specifically avoided due to increased cost, as summer demand for field replacements is extremely high in the Sacramento/Davis region.

Staff is recommending procurement of the project be awarded through the National Intergovernmental Purchasing Alliance (NIPA) which is a cooperative piggyback purchasing agreement authorized for use by California school districts under the provisions of Public Contract Code section 20118.

Staff is recommending approval of Resolution 32-20 authorizing DJUSD to procure the materials and labor for the turf replacement project through the NIPA.

Staff is also recommending the award of a construction contract in the amount of $1,119,860 for the turf replacement to Valley Precision Grading, Inc. under the provisions of the NIPA cooperative piggyback purchasing agreement.  

Approval of Resolution 32-20 has no financial impact.  

Approval of the Valley Precision, Inc. contract has a fiscal impact of $1,119,861.

Funding for the project will be provided by the Capital Facilities Fund (Fund 25)

Adopt California Environmental Quality Act Notice of Exemption for the Davis Senior High School Turf Replacement Project.

The replacement of the existing synthetic turf field at Davis Senior High School will occur in the same location and have the same general use as the existing field.  

The California Environmental Quality Act (CEQA), Public Resources Code Sections 21080 et seq. requires the District, as the project proponent, to comply with certain environmental impact documentation.  The required documentation is based on the specific nature of each proposed project.

Title 14 of the California Code of Regulations, Chapter 3, Article 19, provides for categorical exemptions for classes of projects which have been determined not to have a significant effect on the environment and which shall, therefore, be exempt from the provisions of CEQA. 

Section 15301 of Title 14 of the California Code of Regulations, Chapter 3, Article 19 provides a categorical exemption for the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency's determination.  Replacement of the Davis Senior High School synthetic turf field meets the exemption requirements of Section 15301 and is therefore categorically exempt from the provisions of CEQA.

Approval of the CEQA Notice of Exemption has no financial impact.

1. Approve Resolution 33-20 authorizing the purchase of relocatable classroom buildings from Enviroplex, Inc., under a piggyback contract pursuant to Public Contract Code section 20118 for the Da Vinci Junior High School Campus. 

2. Approve Enviroplex proposal for the replacement of the Da Vinci Junior High School administration building.

The existing Da Vinci Junior High School portable administration building requires replacement due to inadequate size and damage caused by a rodent infestation.  Repair and/or expansion of the existing building is not feasible. 

Staff is recommending approval of Resolution 33-20 authorizing DJUSD to purchase buildings for this project via the Enviroplex, Inc. January 15, 2018 "Piggyback Bid" with Willows Unified School District.

Staff is also recommending the award of a construction proposal in the amount of $330,068 for the Da Vinci Junior High School portable administration building to Enviroplex, Inc. under the provisions of the Willows Unified School District’s cooperative piggyback purchasing agreement (proposal attached).  The contract amount is determined on the base cost of $300,062 and a 10% unforeseen conditions contract allowance of $30,006.

The total project cost is estimated at $900,000 which is inclusive of the Enviroplex building, anticipated sitework, architect/professional fees, and contingencies.

Approval of Resolution 33-20 has no financial impact.  

Approval of the Enviroplex Inc. proposal proposal has a fiscal impact of $330,068.

Funding for the project will be provided by the Facilities Funds.

Request approval of the adoption of Resolutions 35-20, 36-20, and 37-20 authorizing the projects and filing of applications for funding under the State School Facility Programs. 

The State of California Department of General Services under the School Facility Program released a grant application for Career Technical Education Facilities Funding in late September.  Districts may request a match of up to 3 million dollars ($3,000,000) in new construction funding or 1.5 million dollars ($1,500,000) in modernization funding.  The Davis Joint Unified School District grant application will focus on supporting Career Technical Education programs at Davis Senior High School. The grant application is due December 2, 2019.

The application requires certification from a Davis Joint Unified School District representative that a resolution supporting the CTE Facilities Funding application under Article 13, Chapter 12.5, Part 10, Division 1, commencing with Section 17078.70, et. Seq., of the Education Code was adopted by the DJUSD Governing Board. 

None at this time. 

Request approval of the adoption of Resolution 34-20 authorizing the project and filing of application for funding under the State School Facility Programs. 

The State of California Department of General Services under the School Facility Program released a grant application for Career Technical Education Facilities Funding in June, 2019.  Districts may request a match of up to 3 million dollars ($3,000,000) in new construction funding or 1.5 million dollars ($1,500,000) in modernization funding.  The Davis Joint Unified School District grant application will focus on supporting Career Technical Education programming at DaVinci High School. The grant application is due December 2, 2019.

The application requires certification from a Davis Joint Unified School District representative that a resolution supporting the CTE Facilities Funding application under Article 13, Chapter 12.5, Part 10, Division 1, commencing with Section 17078.70, et. Seq., of the Education Code was adopted by the DJUSD Governing Board. 

None at this time. 

Approve the complete 2019-20 School-Connected Organization list as presented.

Accept the gifts totaling $4,375 for this period, presented for use in the District's programs.

The Board of Education gratefully accepts donations totaling $4,375, which have been received by the District since the Board of Education meeting held on June 20, 2019. A summary of gifts received is included in the Board packet.

Approve the following Bond Program agreement(s):

1. Architect Agreement for LPA Inc.

Pursuant to Board Policy 3312 and California Education Code, all contacts and agreements need to be approved and ratified by the Board of Education.  The current agreement(s) are listed in the attachment section below and apply to the following Bond Program projects:

1. Architect Agreement for LPA Inc.: Davis Senior High School CTE Bond Program Projects

The cost of each agreement is posted in the attachment(s) and budget has been allocated in the Building Fund from Bond Program revenue.

Pursuant to Government Code section 50077, the Board will hold a public hearing to receive public comment on plans to call an election on March 3, 2020 for the purpose of seeking voter authorization to levy an education parcel tax on all non-exempt parcels of taxable real property in the District.

In order to close the compensation gap for all employees and maintain the quality program the Davis community expects, the Board of Education and District staff are committed to the following actions:

1. Improving efficient operations

2. Maximizing state funding (i.e. improving attendance, exploring state funding increases, etc.)

3. Committed to making Strategic Reductions

4. Looking for ways to increase the amount of take-home dollars for employees

5. Raising local revenue

More information regarding a Parcel Tax for Employee Compensation can be on the District’s Website.

In accordance with AB 1200, the law governing the fiscal health and reporting of school districts, the Board of Education must make public the financial impact of the Agreements between the District and the Davis Teachers Association (DTA).

Included in the Board packet is a public disclosure statement that outlines the effect of the negotiated agreements on the district budget. 

The tentative agreement between DTA and the DJUSD is contingent upon the successful passage of the Parcel Tax for Employee Compensation and the District’s receipt of the related revenue.

Approve the Tentative Agreement between the Davis Joint Unified School District and Davis Teachers Association  contingent on the successful passage of the Parcel Tax for Employee Compensation and the District’s receipt of the related revenue. 

The District and the Davis Teachers Association have reached Tentative Agreement as shown on the attached document, which is contingent upon the successful passage of the Parcel Tax for Employee Compensation and the District’s receipt of the related revenue.  The agreements are scheduled to be ratified by DTA on November 5, 2019.

To finalize the agreement, the Board must also approve the agreement.

The salary increases reflected in the proposed tentative agreement between the District and DTA are as follows:

An on-going $2,023.000 expenditure from the revenue generated from the successful passage of a parcel tax for employee compensation beginning in the 2020 - 2021 school year.

In accordance with AB 1200, the law governing the fiscal health and reporting of school districts, the Board of Education must make public the financial impact of the Agreements between the District and the California School Employees Association (CSEA).

Included in the Board packet is a public disclosure statement that outlines the effect of the negotiated agreements on the district budget. 

The tentative agreement between CSEA and the DJUSD is contingent upon the successful passage of the Parcel Tax for Employee Compensation and the District’s receipt of the related revenue.

Approve the Tentative Agreement between the Davis Joint Unified School District and the California School Employees Association Chapter #572 contingent on the successful passage of the Parcel Tax for Employee Compensation and the District’s receipt of the related revenue. 

The District and the CSEA Chapter #572 have reached a Tentative Agreement as shown on the attached document, which is contingent upon the successful passage of the Parcel Tax for Employee Compensation and the District’s receipt of the related revenue.  The agreement is scheduled to be ratified by CSEA on November 4, 2019.

To finalize the agreement, the Board must also approve the agreement.

The salary increase reflected in the proposed tentative agreements between the District and CSEA is as follows:

An on-going $914,000 expenditure from the revenue generated from the successful passage of a parcel tax for employee compensation beginning in the 2020-2021 school year.

In accordance with AB 1200, the law governing the fiscal health and reporting of school districts, the Board of Education must make public the financial impact of the Agreements between the District and the Administrative Leadership Team (ALT) and Confidential Employees.

A public disclosure statement that outlines the effect of the agreements on the district budget will be posted prior to the board meeting. 

These agreements are contingent upon the successful passage of the Parcel Tax for Employee Compensation and the District’s receipt of the related revenue.

These documents will be posted after Closed Session on Thursday, November 7, 2019.

In order to close the compensation gap for all employees and maintain the quality program the Davis community expects, the Board of Education and District staff are committed to the following actions:

1. Improving efficient operations

2. Maximizing state funding (i.e. improving attendance, exploring state funding increases, etc.)

3. Committed to making Strategic Reductions

4. Looking for ways to increase the amount of take-home dollars for employees

5. Raising local revenue

More information regarding a Parcel Tax for Employee Compensation can be on the District’s Website.

The salary schedules will be posted after Closed Session on November 7, 2019.

The salary increase reflected in the salary schedules are as follows.

An on-going $326,000 expenditure from the revenue generated from the successful passage of a parcel tax for employee compensation beginning in the 2020 - 2021 school year.

Approve resolution No. 38-20 calling an election, establishing specifications of the election order, and requesting consolidation with the statewide primary election occurring on March 3, 2020.

Pursuant to Government Code Section 50075 et seq., after notice and public hearing, the Board is authorized to call an election to seek voter authorization to impose a qualified special tax on taxable property within the District.  The Board intends to call a parcel tax election on March 3, 2020.

In order to close the compensation gap for all employees and maintain the quality program the Davis community expects, the Board of Education and District staff are committed to the following actions:

1. Improving efficient operations

2. Maximizing state funding (i.e. improving attendance, exploring state funding increases, etc.)

3. Committed to making Strategic Reductions

4. Looking for ways to increase the amount of take-home dollars for employees

5. Raising local revenue

More information regarding a Parcel Tax for Employee Compensation can be on the District’s Website.

Consider public input regarding the Trustee area map plan scenarios prepared by the District demographer and vetted by the public at community forums held on October 7, 2019, October 8, 2019 and at School Governance Night on October 28, 2019.

At the Board meeting of May 16, 2019, the Board adopted Resolution No. 41-19 directing the Superintendent or his designee, among other things, to initiate the process of changing the method of electing members of the Board, from the current at-large system whereby each member of the Board is elected by the registered voters of the entire District (Education Code section 5030(a)), to a method which provides that Board members residing in each Trustee area will be elected by the registered voters of that particular Trustee area (Education Code 5030(b)), in sufficient time for the new method of electing members of the Board to be in place for the November 2020 election.

Elections Code section 10010(a)(1) requires the District to hold at least two public hearings to invite community input regarding the composition of the Trustee areas over a period not to exceed 30 days. “Composition of the Trustee areas” includes factors such as visible natural and man-made geographical and topographical features, communities of interest, jurisdictional boundaries and population growth.  The District held these hearings on September 5, 2019 and September 19, 2019.

Elections Code section 10010(a)(1) encourages political subdivisions to conduct outreach to the public, including to non-English-speaking communities, to explain the districting process and to encourage public participation. The District accomplished this at recent community forums held on October 7, 2019, 6:00 p.m., at Da Vinci Charter Academy; and October 8, 2019, 6:00 p.m., at Davis Senior High School, at the District English Learner Advisory Committee meeting on October 22, 2019 at the District Office at 6:00 p.m., and at School Governance Night on October 28, 2019 at Harper Junior High School at 6:00 p.m.

To further encourage public participation, the District has reached out to the public via social media and added a link to its webpage regarding the transition process. Updates and resources regarding the transition process as well as draft maps are posted on the District website.

By law, the District must conduct a minimum of two (2) public hearings on the Trustee area map plan scenarios prepared by its demographer before the Board may select a final plan.  The first such hearing was held at the District Board Meeting held on October 17, 2019.  Tonight is the second such public hearing.

The Board will invite public comment and input on the draft map scenarios, including three new map scenarios (Yellow, Purple and Pink) that have been prepared by the District demographer based upon input from the Board and the community.  Following the public hearing, the Board may choose to adopt a Trustee area map, or alternatively, opt to conduct a subsequent public hearing at a subsequent Board meeting to provide further input before making a final map selection with its accompanying sequencing of the Trustee area elections that will begin with the conduct of the 2020 governing Board election in November of 2020.

Hear a report on DJUSD's 2019 spring testing results of the California Assessment of Student Performance and Progress (CAASPP).

Each spring DJUSD students in grades three through eight and eleven participate in the English Language Arts and Mathematics statewide assessments. In 2019 students in grades five, eight, eleven and twelve participated in the California Science Test (CAST).  These tests make up the California Assessment of Student Performance and Progress (CAASPP) and are part of the California Accountability and Assessment System. CAST scores will be released in the Spring of 2020. 

CAASPP results are used to measure progress and identify areas for improvement. While overall scores of students in DJUSD remain strong, the opportunity and achievement gap, as reflected on these tests, continues to persist.  

Staff will review and present an analysis of the results and discuss efforts to guide the District towards its goals. 

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

The next meeting of the Board of Education is scheduled for November 21, 2019. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:00 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 6:30 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on November 1, 2019.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.