It is anticipated the Board will reconvene in open session at 6:30 p.m.

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Approve Certificated Personnel Report No. 05-20 covering 2 FTE Increases, 22 Temporary FTE Increases and possible addendum covering 3 Employments.

Approve Classified Personnel Report No. 05-20 covering 1 Classification change, 4 Employments, 1 FTE Increase, 1 Promotion, 1 Resignation, 1 Coaching Variable Services Agreement and possible addendum covering 25 Employments, 1 Promotion, 5 Resignations, and 25 Coaching Variable Services Agreements.

The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

Accept for information the quarterly report on the Williams Uniform Complaints from the Davis Joint Unified School District staff.

The Williams Uniform Complaint requires that all school districts report to their governing board and to the County Offices of Education on a quarterly basis.  Ed Code 35186(d) states “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district.  The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records.”

 The quarter report is attached.  This form reflects only the required reporting elements.

Adopt Resolution No. 30-20 establishing the District's GANN Limit for the 2019-20 fiscal year at $65,142,747 and the recalculated appropriation, which is subject to limit for the 2018-19 fiscal year at $62,740,278.

In November of 1979, the California electorate adopted Proposition 4, commonly called the GANN Amendment, which added Article XIII-B to the California Constitution.  The set of provisions of that article established maximum tax appropriation limitations, commonly called "GANN Limits," for public agencies, including school districts. Using 1978-79 as a base year, subsequent years’ limits have been adjusted for: (1) an inflation increase, which is currently equal to the annual change in California per capita personal income, and (2) the change in population, which for school agencies is the change in ADA. The District must establish a revised GANN Limit report each fiscal year in accordance with the provisions of this article. Applicable statutory law also requires Boards of Education to adopt the GANN Limit by resolution.

DJUSD Resolution No. 30-20 establishes the District's GANN Limit for the 2019-20 fiscal year at $65,142,747 and the recalculated appropriation limit for the 2018-19 fiscal year at $62,740,278, per the attached calculations in the Unaudited Actuals Fiscal Year 2018-19 Form GANN.

Financial Impact: No Fiscal Impact

1. Approve Schematic Designs for Birch Lane Elementary School and César Chávez Elementary School Multipurpose Room Projects.

2. Architect Agreements for HMC Group, Lionakis Architects, LPA Inc. and Rainforth Grau Architects for various Bond Projects.

With the approval of the following items the Board of Education is approving the schematic designs for Birch Lane Elementary School and César Chávez Elementary school multipurpose rooms, and various Bond Program agreements. 

Design Schematic
The construction of a new multipurpose room at Birch Lane Elementary and César Chávez Elementary School is included in the DJUSD Facilities Master Plan (FMP), which was approved by the Board on June 14, 2018. The FMP includes up to $32.2 million total for the two multipurpose room projects.  This amount is inclusive of  program costs and estimated construction cost inflation.  The District engaged HMC Group of Sacramento, CA, who are well respected in the field and have completed projects (such as the DSHS All Student Center) within DJUSD over many years, to design the project. HMC Group, in concert with District staff and site Principals, conducted significant stakeholder outreach with school site staff, administrative staff, and parent communities. All of these stakeholders have reviewed the schematics provided in this agenda item and provided their feedback. Staff has incorporated stakeholder feedback into the attached design schematics and believe they are the best representation of FMP intent, site needs, community needs, and are projected to fall within the project budget. 

Upon approval of the schematic designs for each school the design development phase will begin.  During the design development additional more specific details will be added to the plans; such as interior and exterior finishes, window and door types, lighting plans, equipment specifications, etc.. Additional stakeholder feedback will be solicited during design development.  Completion of the design development phase is anticipated in January 2020.

Architect Agreements
Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current Architect agreement(s)  are listed in the attachment section below and apply to the following Bond Program projects;

1. HMC Group - Strategic Fencing.
2. Lionakis Architects - DVHS renovation and MPR.
3. LPA Inc. - DSHS Projects
4. Rainforth Grau Architects - Preschool relocation to Korematsu Elementary School.

Approval of design schematics have no financial impact.

The cost of each individual architect agreements is posted in the attachment, and budget has been allocated in the Building Fund from bond program revenue.

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the attachment section below.  Additional contract(s) may be included prior to the meeting.

Approve the 2018-2019 Unaudited Actuals report.

This report constitutes the final State required accounting of the Davis Joint Unified School District’s receipts and expenditures as of June 30, 2019. The Davis Joint Unified School District prepared this report using Generally Accepted Accounting Principles (GAAP) as outlined for use in school districts by the California School Accounting Manual (CSAM). The final ending fund balance for each Accounting Fund has been rolled forward to this year’s 2019-20 budget beginning balance and becomes the updated Board Approved Operating Budget for each Accounting Fund.

In summary, the actuals met or exceeded the District projection for all funds.  The Total General Fund ending balance is better than projected due to categorical program carryover, lower net expenditures and favorable variances in special education revenue and costs. All variances, favorable or unfavorable will be reviewed and analyzed for future budget projections.

A copy of this report has been forwarded to the Yolo County Office of Education Pursuant to Education Code 42100. It will be forwarded to the State of California as the official actuals for DJUSD and will be the source of financial information for the California Department of Education Ed-Data website.

The full report and analysis is included as online supporting documents or is available for review in hard copy at the District Office.

In order to close the compensation gap for all employees and maintain the quality program the Davis community expects, the Board of Education and District staff are committed to the following actions:

1. Improving efficient operations
2. Maximizing state funding (i.e. improving attendance, exploring state funding increases, etc.)
3. Committed to making Strategic Reductions
4. Looking for ways to increase the amount of take-home dollars for employees
5. Raising local revenue

After discussing the compensation gap, it’s causes, and potential solutions at several Board meetings over the past year, the Trustees provided direction to staff on September 5, 2019 to bring forward a draft Parcel Tax for Employee Compensation Resolution. Staff has created a draft resolution for Board review and discussion. 

More information regarding a Parcel Tax for Employee Compensation can be on the District’s Website.

Draft resolution to be uploaded when complete.

Receive the Davis Teachers Association's shine proposal and make it available to the public.

The proposal is presented to make it available to the public.  This process is frequently referred to as a "Sunshine" process.  The Rodda Act provides that the public has a right to know what is being negotiated and have the opportunity to make comment on it before the negotiations take place. 

No financial impact at this time.

Receive the District's sunshine proposal to the Davis Teachers Association and make it available to the public.

The proposal is presented to make it available to the public. This process is frequently referred to as a "Sunshine" process.  The Rodda Act provides that the public has a right to know what is being negotiated and have the opportunity to make comment on it before the negotiations take place. 

No financial impact at this time.

Receive the sunshine proposal from the California School Employees Association #572 and make it available to the public.

The proposal is presented to make it available to the public.  This process is frequently referred to as a "Sunshine" process.  The Rodda Act provides that the public has a right to know what is being negotiated and have the opportunity to make comment on it before the negotiations take place. 

No financial impact at this time.

Receive the sunshine proposal from the District to the Davis Teachers Association and make it available to the public.

The proposal is presented to make it available to the public. This process is frequently referred to as a "Sunshine" process.  The Rodda Act provides that the public has a right to know what is being negotiated and have the opportunity to make comment on it before the negotiations take place. 

No financial impact at this time.

In advance of Community Input meetings on October 7, 2019 at 6:00 p.m. at Da Vinci High School Presentation Room and on October 8, 2019 at Davis High School All Student Center, share draft maps of the proposed boundaries of the Trustee areas.    

At the Board meeting of May 16, 2019, the Board adopted Resolution No. 41-19 directing the Superintendent and/or his designee, among other things, to initiate the process of changing the method of electing members of the Board, from the current at-large system whereby each member of the Board is elected by the registered voters of the entire District (Education Code section 5030(a)), to a method which provides that Board members residing in each Trustee area will be elected by the registered voters of that particular Trustee area (Education Code 5030(b)), in sufficient time for the new method of electing members of the Board to be in place for the November 2020 election.

Elections Code section 10010(a)(1) requires the District to hold at least two public hearings to invite community input regarding the composition of the Trustee areas over a period not to exceed 30 days. The first public hearing was held on September 5, 2019 and the second public hearing was held on September 19, 2019.  “Composition of the Trustee areas” includes factors such as visible natural and man-made geographical and topographical features, communities of interest, compactness, jurisdictional boundaries and population balance and growth.

Elections Code section 10010(a)(1) encourages political subdivisions to conduct outreach to the public, including to non-English-speaking communities, to explain the redistricting process and to encourage public participation. As such, the District has made notices regarding the process available in Spanish. To encourage public participation, the District has reached out to the public via social media and added a link to its website regarding the transition process. Updates and resources regarding the transition process will be posted on District social media and/or the website.

Based on feedback at the two community input meetings, these drafts may be revised or additional maps may be created in advance of the scheduled public hearing on the Trustee area boundaries scheduled for the October 17, 2019 meeting of the Board.  

Hold a Public Hearing on Adequacy of Instructional Materials.

Adopt Resolution 29-20: Textbooks and Instructional Materials Compliance as Presented.

In order to be eligible to receive instructional materials funds, the Board of Education is required to hold an annual public hearing and subsequently adopt a resolution stating whether each pupil in the district has sufficient textbooks or instructional materials in specified subjects; and that those materials are aligned to the academic content standards; and that those materials are consistent with the content and cycles of the curriculum frameworks adopted by the state board.  The specified subjects are English/Language Arts, Math, History/Social Science, Science, Foreign Language, and Health (Education Code 60119).

The community is invited to address the Board regarding Resolution 29-20 at a public hearing during the October 3, 2019 Board of Education meeting.

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

The next meeting of the Board of Education is scheduled for October 17, 2019. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:00 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 6:30 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on September 27, 2019.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.