Board Member Cindy Pickett will lead those attending the meeting in a patriotic observance.

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Approve Certificated Personnel Report No. 04-20 covering 1 Employment, 2 Temporary Employments and possible addendum covering 5 Employments.

Approve Classified Personnel Report No. 04-20 covering 1 Employment, 1 FTE Increase, 1 Resignation, 2 Partial Resignations, 4 Coaching Variable Services Agreements and possible addendum covering  25 Employments, 5 Resignations, 1 Retirement, 5 Transfers and 25 Coaching Variable Services Agreements.

Approve the job description for the CTE Specialist.

A copy of the job description is attached.  This is a new position within Davis Joint Unified School District.  The job description was developed after a review of similar jobs in several districts in the region.

There is no financial impact for this document.

Accept the proposed Board Policy amendments as a first reading, waive the second reading, and approve the revised Board Policies as presented. 

CSBA, through its Board Policy service, prepares comprehensive updates to insure compliance with statutory changes and/or provide clarity to existing policies.  By following CSBA guidelines, the District's Policies, Procedures and Bylaws incorporate the most up to date local/federal mandates and laws.  The Board Policies and Bylaws listed below have been reviewed by the Board Policy Subcommittee, staff, and Superintendent and are recommended for Board approval.

Approve the recommendation to re-appoint the following individuals as Davis Joint Unified School District representatives for the Yolo County Community Advisory Committee (CAC), for a two-year term, from July 1, 2019 to June 30, 2021:

Lisa Yamasaki - Educator

Kalista Hickman - Parent

The Yolo County Governance of Special Education specifies that the Davis Board of Education appoint representatives to the Yolo County Community Advisory Committee. The appointments are for a duration of two years.

After discussion and recruitment with the Superintendent's Advisory Committee on Special Education and the special education teachers of the District, two Davis community members are willing to commit to representing the District on CAC.

The candidates are knowledgeable about special education programs and services, and can speak to a variety of issues and needs.

None

Approve the Memorandum of Understanding between DJUSD and Capital Adult Education Regional Consortium effective July 1, 2019- June 30, 2022.

The Davis Adult and Community Education is a member of the Capital Adult Education Regional Consortium, which requires all member districts to approve the annual consortium MOU. This MOU documents the relationship and articulates roles and responsibilities between the Capital Adult Education Regional Consortium (CAERC) fiscal agent, Sacramento County Office of Education, and DJUSD. The term of this agreement is from July 1, 2019 through June 30, 2022.

Any expenses associated with this agreement are included in the approved budget.

Approve the 2019-2020 Adult Education program as proposed.

The Board of Education recognizes that education is a lifelong process and that it is important for individuals to continuously develop new skills.

The Superintendent or designee shall develop and oversee the district's adult education program.  The Board shall approve all courses to be offered in this program.

The California State Department of Education requires the local governing board to approve the adult education classes to be offered in the district. Such approval must be made at a public meeting in accordance with Education Code Section 35145. The course approval list can be adjusted throughout the year through CDE. Enclosed in this Board packet attachment is a list of adult education courses expected to be offered throughout the 2019-2020 school year. Classes can be added or deleted depending on community response and teacher availability.

Additionally, the Davis Adult and Community Education is a member of the Capital Adult Education Regional Consortium which requires all member districts to approve the annual consortium Memorandum of Understanding that governs how state allocations are distributed and membership responsibilities.  This is a requirement of AB 104 which specifies how adult education funding is distributed throughout the state.  This will be the fifth year of membership in the Capital Adult Education Consortium.  Consortium boundaries are determined by community college district boundaries.  Davis is in the Los Rios Community College District.

Davis Adult and Community Education operates classes on the quarter system, coordinating with both the DJUSD and UC Davis calendars. State-approved programs (High School Diploma, ESL, and CTE) operate year-long.  Parent Education (Davis Parent Nursery School) operates on the traditional DJUSD calendar.  The Adult School calendar for the 2019-2020 school year is as follows:

Fall Quarter:

September 30, 2019 - December 13, 2019

Make-up week for fee-based classes: December 16 - 20, 2019

Winter Quarter:

January 6 - March 12, 2020

Make-up week for fee-based classes: March 16 - 20, 2020

Spring Quarter:

March 23 - June 4, 2020 Spring Break is April 6-10, 2020 – no classes

Make-up week for fee-based classes: June 8 - 12, 2020

September 30 - Dec 13, 2019                                         Fall Quarter Community Interest Classes

January  6 - Mar 12, 2020                                               Winter Quarter Community Interest Classes

March 23-June 4, 2020                                                   Spring Quarter Community Interest Classes                                                                                                    (Spring Break is Apr 6-10 – no classes)      

September 16, 2019 – June 5, 2020                              State-approved programs in Session   

June 8, 2020                                                                  Adult School Graduation for High School

Davis Adult and Community Education is closed during all school district holidays.

Davis Adult and Community Education office hours during the 2019–2020 school year will be Monday through Thursday, 10:00 a.m. – 1:00 p.m. and 2:00 p.m. – 7:00 p.m. With the exception of holidays, we will be open to the public 32 hours per week.

The Board approved budget is listed below:

District/Other Source of Funds:  Tuition, DPNS Parent Education fees, DPNS Cost Reimbursement (Invoiced), CALWORKS grant, State-Level Consortium funding (Adult Education Program)

Board Policy:  Board Policy 6200 Adult Education Program

Approve the following items:

1. Approve Resolution 27-20 Implementing Prequalification of Construction Contractors Under Public Contract Code Section 20111.6

2. Approve Resolution 28-20 Adopting Best Value Procedures and Guidelines Pursuant to Education Code Section 17406 

The lease/leaseback construction delivery method is a preferred construction delivery method for large projects in Davis Joint Unified School District.  This delivery method is expressly authorized by Government Code section 14706.   District counsel Dannis Woliver Kelley has provided all documentation regarding Resolutions 27-20 and 28-20. Prior to soliciting proposals from contractors, the District shall implement the following procedures.

Contractor Prequalification

Approval of Resolution 27-20 will begin the implementation of a prequalification process to select a contractor(s) for the Birch Lane and César Chávez Elementary School Multipurpose Room projects.

Public Contract Code section 20111.6 requires the Governing Board of the District to prequalify bidders for public works projects using any funds from any school bond for a public project with a projected expenditure of one million dollars ($1,000,000.) or more.  The California Legislature subsequently amended Public Contract Code section 20111.6 and Education Code section 17406, effective January 1, 2016, to provide that, with respect to public projects completed using the lease/leaseback construction delivery method, the prequalification process required by Public Contract Code section 20111.6 shall apply regardless of the source of funds used to pay for the projects.

Best Value Procedures and Guidelines

Approval of Resolution 28-20 adopts best value procedures and guidelines as required by Education Code section 17406.

Education Code section 17406, requires the District to award lease/leaseback projects based on a competitive solicitation process to the proposer providing the best value to the district, taking into consideration the proposer’s demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required.  Before awarding a Facilities Lease and Site Lease for a lease/leaseback project, the district  must adopt and publish required procedures and guidelines (“Best Value Procedures”) for evaluating the qualifications of proposers that ensure the best value selections by the district are conducted in a fair and impartial manner.

Approval of Resolutions 27-20 and 28-20 have no financial impact.

Approve the following items:

1. Design schematics for the Emerson/Da Vinci Charter Academy Junior High School NextGen Science Classroom. 
2. Approve Resolution 26-20 Authorizing the Purchase of Relocatable Classroom Buildings (Gen7) from American Modular Systems, Inc., Under a Piggyback Contract Pursuant to Public Contract Code Section 20118 for the Emerson/Da Vinci Junior High Campus. 
3. Approve Non-Disclosure Agreement with American Modular Systems, Inc.

With the approval of the following items the Board of Education is approving the schematic design and documents required to begin the design development and procurement phase of this project.

Design Schematic

The Emerson/Da Vinci Charter Academy Junior High School NextGen Science classroom project was included in the DJUSD Facilities Master Plan (FMP) which was approved on June 14, 2018. The FMP includes up to $6.6 million dedicated to the creation of NextGen science classrooms at Emerson/Da Vinci. The District engaged HY Architects of Davis, CA  to design the project schematics. HY Architects, in concert with District staff, conducted significant stakeholder outreach with Emerson/Da Vinci site staff, science staff, administration, and the parent community. All of these stakeholders have reviewed the schematics provided in this agenda item and provided their feedback. Staff believes the design schematics reflect the Next Generation Science Standards and are in alignment with both the FMP and the needs of site staff. 

Piggyback Contract

Approval of Resolution 26-20 authorizes the DJUSD to purchase buildings for this project via the American Modular Systems, Inc.  August 25, 2018 "Piggyback Bid" with Reef-Sunset Unified School District.

A specific price quotation for the buildings will be provided by American Modular Systems, Inc. in October 2019.  A separate construction contract item for the modular buildings will be brought to the November 7, 2019 meeting for Board consideration.

Non-Disclosure Agreement

American Modular Systems, Inc. requires clients to execute a Non-Disclosure Agreement to help protect its proprietary technical and intellectual property.  A similar agreement was executed for the North Davis Elementary School American Modular Systems, Inc. project constructed in 2015.  

Approval of design schematics, Resolution 26-20, and Non-Disclosure Agreement have no financial impact.

Approve and ratify the contract(s) for the bond project as presented. 

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education. The current contract(s) which are being presented to the Board are listed in the attachment section below. Additional contract(s) may be included prior to the meeting.

All items are included in the Facilities Master Plan and approved Measure M bond priorities. The cost of each individual agreement is posted in the attachment, and allocated in the Building Fund from Measure M bond revenue.

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the attachment section below.  Additional contract(s) may be included prior to the meeting.

Consider public input regarding the composition of the Trustee areas prior to drawing draft maps of the proposed boundaries of the Trustee areas.    

At the Board meeting of May 16, 2019, the Board adopted Resolution No. 41-19 directing the Superintendent and/or his designee, among other things, to initiate the process of changing the method of electing members of the Board, from the current at-large system whereby each member of the Board is elected by the registered voters of the entire District (Education Code section 5030(a)), to a method which provides that Board members residing in each Trustee area will be elected by the registered voters of that particular Trustee area (Education Code 5030(b)), in sufficient time for the new method of electing members of the Board to be in place for the November 2020 election.

Elections Code section 10010(a)(1) requires the District to hold at least two public hearings to invite community input regarding the composition of the Trustee areas over a period not to exceed 30 days. The first public hearing was held on September 5, 2019.  “Composition of the Trustee areas” includes factors such as visible natural and man-made geographical and topographical features, communities of interest, jurisdictional boundaries and population growth.

Elections Code section 10010(a)(1) encourages political subdivisions to conduct outreach to the public, including to non-English-speaking communities, to explain the redistricting process and to encourage public participation. As such, the District has made notices regarding the process available in Spanish. To encourage public participation, the District has reached out to the public via social media and added a link to its website regarding the transition process. Updates and resources regarding the transition process will be posted on District social media and/or the website.

After the public hearings are held, draft maps of the trustee areas may be drawn for consideration by the public and the Board.

In order to close the compensation gap for all employees and maintain the quality program the Davis community expects, the Board of Education and District staff are committed to the following actions:

1. Improving efficient operations

2. Maximizing state funding (i.e. improving attendance, exploring state funding increases, etc.)

3. Committed to making Strategic Reductions

4. Looking for ways to increase the amount of take-home dollars for employees

5. Raising local revenue

After discussing the compensation gap, it’s causes, and potential solutions at several Board meetings over the past year, the Trustees provided direction to staff on September 5, 2019 to bring forward a draft Parcel Tax for Employee Compensation Resolution. Staff has created a draft resolution for Board review and discussion. 

More information regarding a Parcel Tax for Employee Compensation can be on the District’s Website.

Draft resolution to be uploaded when complete.

Consider the recommendation of the administration and the presented records regarding Student No. 18-06.

A student is eligible to apply for admission after expulsion and has submitted an application and evidence that progress has been made on the rehabilitation plan.

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

The next meeting of the Board of Education is scheduled for October 3, 2019. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California. 

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on September 13, 2019.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.