Administer the Oath of Office to incumbent and newly elected Board members.

The Oath of Office will be administered to incumbent Tom Adams and newly elected Board members Joe DiNunzio and Cindy Pickett

The Oath of Office confirms these elected Board members as official members of the Board of Education.                               

The Board welcomes remarks from State Superintendent of Public Instruction-Elect Tony Thurmond.  

The Board will conduct its annual organization meeting per Board Policy 9100. The Board will confirm the appointment of the president. Board members will be elected to the following positions: Vice President/Clerk, Yolo County School Boards Association representative, and Legislative Liaison. Other actions to be taken include appointing the Superintendent as secretary to the Board and authorization of signatures.  

The Board shall also develop a schedule of regular meetings (first and third Thursday of each month). 

At the December 20, 2018 meeting, the new Board President shall designate members to serve on subcommittees such as the City/District 2x2, County/District 2x2, CSEA 2x2, DTA 2x2, UCD 2x2, Budget and Fiscal, Board Policy, Facilities/Real Estate Asset, Superintendent's Evaluation Subcommittee, Parcel Tax Subcommittee, Legal Subcommittee, or other necessary subcommittees.  The President may also appoint Board members to serve as liaisons from the Board to individual school sites and groups such as Davis Schools Foundation, Davis Schools Arts Foundation, Davis Blue and White Foundation, Davis Farm to School, the District Technology Committee, and the Local Control and Accountability Plan Committee.

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report No. 10-19 covers 1 Coaching Variable Services Agreements.

Classified Personnel Report No. 09-19 covers 1 Employment, 1 Coaching Variable Services Agreement and possible addendum covering 2 Resignations.

Accept for information the quarterly report on the Williams Uniform Complaints from the Davis Joint Unified School District staff.

The Williams Uniform Complaint requires that all school districts report to their governing board and to the County Offices of Education on a quarterly basis.  Ed Code 35186(d) states “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district.  The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records.”

The quarterly report is attached.  This form reflects only the required reporting elements.

Due to increasing poor air quality as a result of the Camp Fire in Butte County, DJUSD closed all school sites and facilities on November 16, 2018.  In accordance with this closure, we decided to close the preschool wing of the Valley Oak campus to all programs on Friday, November 16, 2018 and reopen on Monday, November 26, 2018. The programs impacted included: California State Preschool; DJUSD Fee-Based Preschool; Special Education Preschool, Yolo County Office of Education Head Start, and the Adult Living Skills.

Adopt Resolution No. 30-19 to Establish a Citizen's Bond Oversight Committee for General Obligation Bonds. 

Requirements for the formation and administration of the Citizens' Bond Oversight Committee (CBOC) are described in Education Code 17278.  The CBOC must be created within 60 days of the date the Board of Education enters the election results in it's minutes, which for DJUSD is December 20, 2018.  DJUSD shall have the committee membership approved on or before the Board at the meeting held on February 7, 2019.  

The formation of the committee is also outlined in Education Code.  The CBOC must consist of at least 7 members, 5 of whom must meet the following criteria: 

• 1 member must be an active in the business community
• 1 member shall be active in a senior citizens' organization
• 1 member shall be active in a bona fide taxpayers' organization
• 1 member shall be the parent or guardian of a child enrolled in the District and 
• 1 member shall be both a parent/guardian of a child enrolled in the District and           active in a parent-teacher organization.

The application for membership on the CBOC is attached below and will be available following adoption of this resolution.  Completed applications will be due to the District by January 11, 2019,  

Adopt Resolution No. 29-19 Certifying the Results of the November 6, 2018 General Obligation Bond Election. 

On June 14, 2018, the DJUSD Board of Education adopted Resolution No. 41-18 calling a school bond election on November 6, 2018.  The Bond Election was held in Yolo County and Solano County for the purpose of voting on Measure M for the issuance of bonds in the amount of $150,900,000 for the District's facilities improvements. 

The Board has received from each county the election results, and the bond measure was successful in both Yolo and Solano Counties.  Education Code 15274 requires that the school district enter the election results in its minutes and certify those results to the County Board of Supervisors. 

Accept commercial warrant reports as presented.

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days.  (Education Code 17605)

These reports cover the periods from October 1, 2018 to October 31, 2018 and November  1, 2018 and November 30, 2018.

Accept purchase order reports as presented. 

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days. (Education Code 17605)

These reports cover the periods from October 1, 2018 to October 31, 2018 and November 1, 2018 and November 30, 2018.

Accept the gifts totaling $12,250 for this period presented for use in the District's programs.

The Board of Education gratefully accepts donations totaling $12,250 which have been received by the District since the Board of Education meeting held on November 15, 2018. A summary of gifts received is included in the Board packet.

Hear staff present an overview of the 2018 California School Dashboard and discuss how information from the Dashboard is used for staff analysis, action, and continuous improvement in the DJUSD.

The California School Dashboard is the state accountability system, an online tool that reports on multiple measures, including state and local indicators. It is released annually to provide student academic performance as well as progress towards school climate and student engagement. Results can be viewed by district and individual school sites. 

Staff use these indicators to inform the district-wide Local Control Accountability Plan (LCAP) and school site plans. This year two new indicators are being reported: College/Career Readiness and Chronic Absenteeism.

 DJUSD has also become eligible for Differentiated Assistance, a state designation for additional County Office of Education support, for addressing Chronic Absenteeism, College/Career Readiness, and Suspensions for our Homeless student population. 

None at this time

Consider a community-based proposal to rename North Davis Elementary School.

This item was initially discussed at the December 6, 2018 Board of Education meeting.  Board Bylaw 7310 provides the guidelines for the naming of school facilities.

Approve the First Interim Financial Report for the fiscal year 2018-2019.

The governing board of school districts are required to certify, on the First Interim, that the district is able to meet its financial obligations for the remainder of the fiscal year and the next two fiscal years. The certification shall be based upon the Board's assessment of the district's probable cash within the County Treasury and the district’s unrestricted fund balances that will be available for meeting obligations.

It is projected that K-12 education will be funded at COLA (inflation) through the new Local Control Funding Formula (LCFF) barring any economic downturn. Going forward current economic projections will be significantly lower than the funding growth we have seen in past years.

The District’s current “positive” budget certification is based upon potential reductions to the current level of spending to maintain the State minimum required fund balance reserve (3% Reserve for Economic Uncertainties). The District needs to implement a plan to address deficit spending to reduce and eliminate our structural budget deficit by 2020-21. Future growth in State LCFF revenue will need to be used to cover increases in staffing costs for annual employee increases and continuing increases in pension costs (STRS/PERS) and deficit spending reduction. The District is reviewing options to address employee compensation in the near future through a parcel tax and/or expenditure reductions.

In January, the Governor will release the proposed State budget for 2019-20 and any recommendations for changing the current State budget for 2018-19. The budget specifics are unknown, however the outlook for increases in local school district finances remains cautious due to the State’s anticipation of a possible economic slowdown in the future. There are many competing priorities for increased State funding including the new “Local Control Funding formula”, funding a State budget reserve and funding for COLA and growth across other State programs.

Planning for these potential increases and the local accountability plan will proceed through February to June of next year.  The next budget submission will be the Second Interim in March 2019.

This becomes the revised approved budget that authorizes expenditures for all programs and departments.

Trustees will continue a discussion about placing a Parcel Tax for Employee Compensation Resolution slated for the November 3, 2020 ballot.

In order to close the compensation gap for all employees, the Board of Education and District staff are committed to the following actions:

1. Improving efficient operations

2. Maximizing state funding (i.e. improving attendance, exploring state funding increases, etc)

3. Committed to making Strategic Reductions

4. Looking for ways to increase the amount of take-home dollars for employees

5. Raising local revenue

The attachment(s) for this item will be provided closer to the Board of Education meeting date.

No financial impact at this time. 

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on December 14, 2019.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.