Board Member Joy Klineberg will lead those attending the meeting in a patriotic observance.

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report No. 09-19 covers 1 Temporary FTE Increase and possible addendum covering 1 Employment.

Classified Personnel Report No. 07-19 covers 3 Employments, 2 FTE Increases, 2 Coaching Variable Services Agreements and possible addendum covering 10 Coaching Variable Services Agreements.

Approve staff recommendations for 2019-20 course offerings. 

On an annual basis the Board of Education reviews staff-recommended additions and revisions to the District’s secondary instructional program. The following additions and changes are being recommended by Instructional Services staff:

New Courses:

• Computer Science Principles (Da Vinci Charter Academy); this course (in standard and AP format) is an option to replace the current Introduction to Coding course at Da Vinci High School.

Revised Courses:

• Advanced Robotics Engineering; revised to further align with CTE Standards.
• Introduction to Robotics Engineering; revised to further align with CTE Standards.
  
• Journalism (Da Vinci Charter Academy); revised to allow Practical Art credit.
• ACES  (Da Vinci Charter Academy); revised to allow Practical Art credit.
  

Details and specific changes are embedded in the course description documents attached to this agenda item.

Accept Bid and Approve Award of the Contract for the Kindergarten Yard Fencing Project Phase I.

The work associated with this project includes replacing the existing four foot fence surrounding the kindergarten yards at Birch Lane, North Davis and Pioneer Elementary Schools with a six foot fence.

A Notice Inviting Bids for the project was published on October 26, and October 31, 2018, with sealed bids due prior to Thursday, November 29, 2018, at 2:00 p.m.  A total of seven prospective bidders attended a non-mandatory pre-bid conference on November 7, 2018, at Pioneer Elementary School. 

The District received a total of (3) three bids at the bid opening with the all bids evaluated for conformance with the bid requirements.  In review of all proposals, the apparent low bid proposal submitted by Pisor Fence Division Inc., was determined to be both responsive and responsible with a Base Bid value of $188,530.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).  Legal counsel has reviewed and approved all pertinent procurement documentation.

This project will have no fiscal impact to the General Fund. This project is to be funded under the facilities funds specifically for this project scope of work. Total Project Award value is $188,530.00 for Base Bid price which includes a project allowance of $25,000.

Ratify the contracts and agreements as presented.

Hear an update from Jesse Salinas, Yolo County Clerk- Recorder/Assessor/Registrar of Voters regarding the Youth Empowerment Summit and Voter Education.  

The Board and staff would like to recognize the Measure M Campaign Committee for their dedication and commitment to the passage of the Measure M General Obligation facilities bond.

Recognize Trustees Barbara Archer and Joy Klineberg.

This is an opportunity for individuals to recognize outgoing Trustees Barbara Archer and Joy Klineberg for their dedication and public service to the Davis Joint Unified School District and the community. Trustee Archer began her service in December 2014. Trustee Klineberg began her service in August 2018.

Consider a community-based proposal to rename North Davis Elementary School.

Board Bylaw 7310 provides the guidelines for the naming of school facilities.

Hear an update on the Local Control Accountability Plan (LCAP) process. This will include a brief overview of the 2018-19 LCAP, an update on DJUSD's progress monitoring process, and the current plan for community outreach. 

As part of California's Local Control Funding Formula, DJUSD is responsible for creating a Local Control Accountability Plan (LCAP) to articulate District program goals, how those goals will be achieved, and how funding will support students in our unduplicated count.  

DJUSD's LCAP process requires an annual update and potential revisions to actions and services. Both the update and revisions include extensive community input. Staff plans to systematically engage a broader stakeholder group in 2018-19 by utilizing current Advisory groups rather than a stand-alone LCAP Advisory Committee. 

Current Advisory groups will now more directly inform the LCAP.  The Advisory groups include the Parent; Classified; Certificated; Special Education, and Climate Committee Advisories.  Other groups from which we will seek input are Principals, the District English Learner Advisory Committee (DELAC), and the District Technology Advisory Committee (DTAC).

This update will provide an overview of the LCAP, DJUSD's LCAP process, and how the District is including stakeholders to advance District LCAP goals. 

Discuss the current budget status and the budget topics for the upcoming First Interim Budget Certification.

The next official budget report for the District is the First Interim Report on December 20, 2018.  This budget report will include the updates from unaudited actuals, the final approved State budget and other budget revisions based upon current activity.  This report includes potential changes in budget projections for the current year as well as future year projections. 

As the District looks forward, there are seven major budget themes to understand and discuss as we plan for next year and beyond.

1. Projected revenues (State, local, federal)
2. Potential parcel tax for compensation
3. Employee compensation and collective bargaining
4. Deficit spending
5. Pension costs
6. Staffing and program changes
7. Fiscal health

Staff will discuss the status of the budget with these themes as we prepare for the First Interim Budget.

Receive the West Village Feasibility Study prepared by staff.

Staff have prepared a report exploring the feasibility of utilizing  the UC Davis campus in West Village for a DJUSD school site. The attached report has been created in order to determine the overall feasibility of a DJUSD program at University of California, Davis (UCD) West Village location and specifically to understand:

• Historical background and program expectations for the West Village site,

• Construction related considerations,

• The impacts on existing DJUSD programs with the creation of a new program at West Village,

• The impacts on existing DJUSD programs with the relocation of an existing program/school to West Village,

• Future Potential Program considerations

No financial impact for this item

Approve the staff recommendations to begin planning and procurement activities to complete Series 1 funded projects including hydration stations, update and/or reconfigure all-gender restrooms, safety projects, construction of two elementary multi-purpose rooms, construction of science labs at Emerson Junior High School and any other additional Group 1 projects as funds allow.

The Board will continue discussion from the November 15, 2018 meeting regarding Series 1 funded projects. Staff will provide additional information responsive to Board questions.

In the Fall of 2017, the Board of Education authorized LPA Architects to create an updated Facilities Master Plan for the Davis Joint Unified School District. A Facilities Master Plan is the guiding facilities document which allows deferred maintenance, modernization and new construction to be completed in a way that maximizes and aligns the District’s limited facilities dollars with District goals and needs. The District completed its previous Facilities Master Plan in the 2009-10 school year.

LPA and District staff conducted extensive stakeholder outreach to create a document responsive to the District’s current conditions and that outlines a vision for the future of DJUSD facilities aligned with the District’s goals of 21st century teaching and learning, closing the achievement gap and creating safe and inclusive environments. The Board of Education received and reviewed the draft Facilities Master Plan on May 17, 2018 and provided guidance to staff and LPA regarding priorities within the plan. The Board approved the final Facilities Master Plan on June 14, 2018.

The final Facilities Master Plan draft can be viewed here.

Additional information regarding the Measure M Program can be found here.

Series 1 projects will cost the district approximately $50 million from Measure M Bond revenue.

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

The next meeting of the Board of Education is scheduled for December 20, 2018. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California. 

In compliance with the Brown Act regulations, Monica Roque legally posted this agenda on December 3, 2018.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.