Board President Tom Adams will lead those attending the meeting in a patriotic observance.

The Board will recognize Sobrato Early Academic Language certified teachers for their accomplishments and leadership.

The Board will recognize the 2018 Excellence in Education's Salute to Educators nominees.

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Personnel Report No. 21-18 covers 1 Conversion from Temporary to Probationary, 2 Employments, 1 Probationary Employment, 1 FTE Increase, 3 Temporary FTE Increases, 2 Partial Leaves of Absence, 2 Leaves of Absence, 2 Resignations, 3 Retirements and possible addendum covering 15 Employments and 15 Coaching Variable Services Agreements.

Classified Personnel Report No. 21-18 covers 1 Change of Status, 1 Employment, 2 Promotions, 4 Resignations, 1 Partial Resignation and possible addendum covering 3 Employments and 20 Coaching Variable Services Agreements.

CSBA, through its Board Policy service, prepares comprehensive updates to insure compliance with statutory changes and/or provide clarity to existing policies.  By following CSBA guidelines, the District's Policies, Procedures and Bylaws incorporate the most up to date local/federal mandates and laws.  The Board Policies and Bylaws listed below have been reviewed by the Board Policy Subcommittee, staff, and/or the superintendent and are recommended for Board approval.

Accept for information the quarterly report on Williams Uniform Complaints from the Davis Joint Unified School District staff.

The Williams Uniform Complaint requires that all school districts report to their governing board and to the County Offices of Education on a quarterly basis.  Ed Code 35186(d) states “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district.  The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records.”

 The quarterly report is attached.  This form reflects only the required reporting elements.

Staff recommends that the Board of Education authorize the Chief Business Officer to identify, declare and dispose of personal property in accordance with Section 17545 of the Education Code.

Education Code Section 17545 authorizes the governing board of any school district to sell for cash any personal property belonging to the district if the property is not required for school purposes, or if it should be disposed of for the purpose of replacement, or if it is unsatisfactory or not suitable for school use. The governing board may choose to conduct a sale of personal property under this section by means of a public auction conducted by employees of the district or other public agency or by contract with a public auction firm. The Board of Education may delegate to the district employee responsible for conducting the auction the authority to transfer the personal property to the highest responsible bidder upon completion of the auction and after payment has been received by the district.

The Technology Department has collected an inventory of obsolete computer related equipment.  All items were found either to be not serviceable for use or are not repairable.  The district will use a state-approved vendor, PC Assets Recovery and Disposal, Inc., who will pick up surplus equipment from each site and recycle according to state and federal environmental laws and then provide a certified report detailing the services performed.

Approve submission of the Request for Allowance of Attendance Due to Emergency Conditions (Form J-13A) for DJUSD to the California Department of Education.

The District received an anonymous threat via the StopIt App that there would be a school shooting at Frances Harper Junior High School on March 5, 2018.  The Davis police were contracted and the decision was made to close the site for the safety of students and staff.  The community was notified that the school would be closed.  Subsequently, Davis Police officers were able to identify the source of the threat and on Sunday, March 4, communications were sent to the community stating that Harper would be open on March 5, 2018.  There was a material decrease in overall attendance at Fairfield Elementary School and Harper Junior High School on March 5.  The District is requesting allowance for attendance at these two sites. 

The Board of Education approved the 2017-2018 tax rates for Measure H, CFD No. 1 and CFD No. 2 on May 31, 2018. Subsequently, the Yolo County Auditor/Controller’s Office has requested that a Certification of Assessment for each tax be submitted to their office.

Staff recommends that the Board of Education ratify the Certification of Assessment forms from the Yolo County Auditor/Controller’s Office for the 2018-2019 Measure H, CFD No. 1 and CFD No. 2 tax assessments.

This forms allows the District to assess the local taxes on the 2018-19 County property tax bills.

Accept purchase order reports as presented.

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days. (Education Code 17605)

These reports cover the periods from April 1, 2018 to April 30, 2018 and May 1, 2018 to May 31, 2018.

There is no fiscal impact by this action.  This report represents all financial transactions entered into by the Superintendent or designee according to the Board approved budget.

Accept commercial warrant reports as presented.

These reports cover the periods from April 1, 2018 to April 30, 2018 and May 1, 2018 to May 31, 2018.

In the Fall of 2017, the Board of Education authorized LPA Architects to create an updated Facilities Master Plan for the Davis Joint Unified School District. A Facilities Master Plan is the guiding facilities document which allows deferred maintenance, modernization and new construction to be completed in a way that maximizes and aligns the District’s limited facilities dollars with District goals and needs. The District completed its last Facilities Master Plan in the 2009-10 school year.

LPA and District staff have conducted extensive stakeholder outreach to create a document that is responsive to the current conditions and outlines a vision for the future of DJUSD facilities aligned with the District’s goals of 21st century teaching and learning, closing the achievement gap and creating safe and inclusive environments. The Board of Education received and reviewed the draft Facilities Master Plan on May 17, 2018. In addition the Board of Education provided guidance to staff and LPA regarding priorities within the plan. The Board will review the updated document and determine if any additional changes are needed prior to approval.

The updated Facilities Master Plan draft can be viewed here.

Finalize and approve the facilities bond resolution and ballot language, ordering a school bond election on November 6, 2018.

In the Fall of 2017, the Board of Education authorized LPA, Inc. to create an updated Facilities Master Plan for the Davis Joint Unified School District. A Facilities Master Plan is the guiding facilities document which allows deferred maintenance, modernization and new construction to be completed in a way that maximizes and aligns the District’s limited facilities dollars with District goals and needs. A draft of the Facilities Master Plan was reviewed and discussed at the May 17, 2018 Board meeting and will be finalized on June 14, 2018.

A draft bond resolution has been developed in alignment with the draft Facilities Master Plan and subsequent Board of Education direction, for a potential facilities bond to be placed on the November 2018 State General Election.

To meet the Yolo County Elections Office timeline for the November 2018 General Election, the Board must approve a tax resolution no later than June 30, 2018.  

A General Obligation Bond, if approved by voters, could produce restricted capital facilities revenue of approximately $147 million.

Hold a Public Hearing for the Local Control Accountability Plan (LCAP) in preparation for the final presentation to the Board of Education that is scheduled for June 14, 2018.

In order to incorporate collective priorities, staff will review the LCAP goals, actions, and services which align with the Board of Education Priorities and the State Local Control and Accountability Plan Priorities.

LCAP Goals: 1) All students will experience 21st Century Teaching and Learning; 2) Davis Joint Unified School District educators will close the Achievement Gap; 3) Classrooms and school communities will be inclusive and safe communities. 

The work of achieving these goals will be accomplished through evidence-based professional learning communities, effective instruction, and research-based social emotional learning. To close the achievement gap, we will also continue to provide English Learner Specialists, and add a Teacher on Special Assignment to further develop and manage a system for English Learner progress monitoring.  Additionally, we will provide focused professional development to increase educator effectiveness for language acquisition and content knowledge in all subject  areas.
 
Additional supports that have been effective, and will continue,  include Sobrato Early Academic Language (SEAL) at Montgomery Elementary School, and interventions for English Learners and low income students at Davis Senior High School (including the paraeducator support in our World Civilization course, an English Learner Mentor Program, and Parent Liaison).  

The DJUSD LCAP also targets professional development for English Learner Specialists, classroom teachers, and site administrators to deepen understanding and implementation of English Language Development standards and interventions.  Furthermore, the Wellness Center at Martin Luther King Junior Continuation High School increases our ability to create a trauma sensitive school environment for all students, particularly low income and English Learners; support of the Wellness Center will continue and, in time, will inform the development of similar programs elsewhere in the district.  

Ongoing reading and literacy supports at the primary grades will continue.  A focus remains on how Long Term English Learners develop goals to acquire reclassification status. This includes additional staff of English Learner Specialists to coach teaching staff and manage student case loads towards their graduation.  

Revisions and additions this year include: additional counseling support K-8 and a Vice Principal to monitor progress of our unduplicated students.  We are also able to bolster nursing positions, promote adult learning at every site towards an awareness of equity and cultural humility. Finally, funding will be allocated to ensure unduplicated students have access to robotics at every elementary site.

As aligned with the district budget.

Review and hold public hearing for the 2018-2019 District Adoption Budget as presented, including fund balance reserve report and 2017-2018 Budget Revision (Estimated Actuals).

The budgets were completed based on the latest information available to date. For the current year, 2017-2018, budgets were revised to project estimated actual revenues and spending. For 2018-2019, the proposed budget contains projected funding for slight LCFF growth and some additional one-time discretionary funds. These projections are from the Governor's May Revision and are subject to change with the Final State Budget.

The District has developed a spending plan for next year that addresses the following needs;

• Required (State/Local) Expenditures
  • Employee compensation (Impact of collective bargaining agreements)
  • State pension cost increases (STRS and PERS employer rates)
  • Restricted maintenance (State requirement)
  • Inflation/Cost increases
  • Teacher and student support staffing
  • Services/Goals for student learning (LCAP)
  • Deficit spending

The Adoption Budget s built on the assumption of continued revenue growth over the next four years. DJUSD staffing and program costs will continue to outpace these gains from the State over this same period and will need to find local solutions to enhance revenue sources and continue to carefully prioritize spending to balance the budget and eliminate the deficit spending.

While the Governor continues to stress the likelihood of a recession in the near future, the State forecast does not project a recession. If a recession occurs State revenues could drop below prior-year levels, and cuts to education could be on the table again.  Fiscal caution is advised.

Staff will present a summary report of the proposed Adoption Budget.  Additional updates related to the Adoption Budget Supplemental Reports for Criteria and Standards and Cashflow will added to the Adoption Report before the Board meeting.

Receive presentation and updates related to the DJUSD AIM program.

Staff will provide a presentation on the DJUSD AIM program and provide an update on progress related to the Board motions from April 6, 2017.  The presentation will include: information about the third grade universal screening, the process and assessments used for re-screening, the enrollment process, the instructional differentiation program, and ongoing work to support the educational needs of all AIM-identified students.

There are no financial impacts at this time.

Consider the recommendation of the administration and the presented records regarding Student No. 18-01.

A student is eligible to apply for admission after expulsion and has submitted an application and evidence that progress has been made on the rehabilitation plan.

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

The next regular meeting of the Board of Education is scheduled for June 21, 2018.  The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California. 

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on June 8, 2018.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.