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Regular Meeting
Davis Joint USD
June 14, 2018 5:30PM
Closed Session - 5:30 p.m., South Conference Room, 526 B Street; Open Session - 7:00 p.m., Community Chambers, 23 Russell Boulevard Davis, CA 95616

Mission Statement:
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by: - Optimal conditions and environments for all students to learn - A team of talented, resourceful, and caring staff - Transforming teaching, learning, and operations in our continuing pursuit of excellence - Resourceful, transparent, and responsible fiscal planning, - A diverse and inclusive culture
I. CALL TO ORDER
II. CLOSED SESSION (Note location at top of agenda)
II.a. Discussion and Possible Action on Personnel Listed on the Consent Calendar for Personnel Employment/Status/ActionsConfidential agenda item.
II.b. Conference with Agency Negotiator, Matt Best, Regarding Collective Bargaining: DTA and CSEAConfidential agenda item.
II.c. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9, Number of Cases: (3 cases) Confidential agenda item.
II.d. Consider the Recommendation of the Administration Regarding Request to Readmit Student No. 18-01Confidential agenda item.
III. INTRODUCTORY ITEMS
III.a. Open Session Call to Order (Note location at top of agenda)
Quick Summary / Abstract:
It is anticipated the Board will reconvene in open session at 7:00 p.m.
III.b. Patriotic Observance
Quick Summary / Abstract:

Board President Tom Adams will lead those attending the meeting in a patriotic observance.


III.c. Roll Call
III.d. Announcement of any Decisions Made in Closed Session
III.e. Approval of Agenda
IV. RECOGNITIONS
IV.a. Recognition of Sobrato Early Academic Language (SEAL) Program Teachers
Recommended Motion:

The Board will recognize Sobrato Early Academic Language certified teachers for their accomplishments and leadership.


IV.b. Recognize the 2018 Excellence in Education's Salute to Educators Nominees
Recommended Motion:

The Board will recognize the 2018 Excellence in Education's Salute to Educators nominees.


V. ANNOUNCEMENTS
V.a. Superintendent's Communications
V.b. DTA Communications
V.c. CSEA Communications
V.d. Announcements from Board Members/Board Liaisons
V.e. Student Board Representative Announcements
VI. PUBLIC COMMENT
Quick Summary / Abstract:

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

VII. CONSENT CALENDAR
VII.a. Certificated Personnel Report No. 21-18
Recommended Motion:

Personnel Report No. 21-18 covers 1 Conversion from Temporary to Probationary, 2 Employments, 1 Probationary Employment, 1 FTE Increase, 3 Temporary FTE Increases, 2 Partial Leaves of Absence, 2 Leaves of Absence, 2 Resignations, 3 Retirements and possible addendum covering 15 Employments and 15 Coaching Variable Services Agreements.


Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

 
Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Attachments:
Certificated Personnel Report 21-18
VII.b. Classified Personnel Report No. 21-18
Recommended Motion:

Classified Personnel Report No. 21-18 covers 1 Change of Status, 1 Employment, 2 Promotions, 4 Resignations, 1 Partial Resignation and possible addendum covering 3 Employments and 20 Coaching Variable Services Agreements.

Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

 
Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Attachments:
Classified Personnel Report 21-18
Classified Personnel Report No. 21-18 - Addendum A
VII.c. Approve Amendments to Board Policies
Recommended Motion:
Accept the proposed Board Policy amendments as a first reading, waive the second reading, and approve the revised Board Policies as presented. 

Rationale:

CSBA, through its Board Policy service, prepares comprehensive updates to insure compliance with statutory changes and/or provide clarity to existing policies.  By following CSBA guidelines, the District's Policies, Procedures and Bylaws incorporate the most up to date local/federal mandates and laws.  The Board Policies and Bylaws listed below have been reviewed by the Board Policy Subcommittee, staff, and/or the superintendent and are recommended for Board approval.


 
Attachments:
BP 0410 Nondiscrimination in district Programs and Activities
BP 5111 Admission
BP 5111.1 District Residency
BP 5125 Student Records
BP 5131.2 Bullying
BP 5145.13 Response to Immigration Enforcement
BP 5145.3 Nondiscrimination/Harassment
BP 5145.6 Parental Notifications
BP 5145.9 Hate-Motivated Behavior
VII.d. Quarterly Report on Williams Uniform Complaints
Recommended Motion:

Accept for information the quarterly report on Williams Uniform Complaints from the Davis Joint Unified School District staff.

Rationale:

The Williams Uniform Complaint requires that all school districts report to their governing board and to the County Offices of Education on a quarterly basis.  Ed Code 35186(d) states “A school district shall report summarized data on the nature and resolution of all complaints on a quarterly basis to the county superintendent of schools and the governing board of the school district.  The summaries shall be publicly reported on a quarterly basis at a regularly scheduled meeting of the governing board of the school district.  The report shall include the number of complaints by general subject area with the number of resolved and unresolved complaints.  The complaints and written responses shall be available as public records.”

 The quarterly report is attached.  This form reflects only the required reporting elements.




 
Attachments:
Quarterly Report on Williams Uniform Complaints
VII.e. Approve Sale of Surplus Property
Recommended Motion:

Staff recommends that the Board of Education authorize the Chief Business Officer to identify, declare and dispose of personal property in accordance with Section 17545 of the Education Code.

Rationale:

Education Code Section 17545 authorizes the governing board of any school district to sell for cash any personal property belonging to the district if the property is not required for school purposes, or if it should be disposed of for the purpose of replacement, or if it is unsatisfactory or not suitable for school use. The governing board may choose to conduct a sale of personal property under this section by means of a public auction conducted by employees of the district or other public agency or by contract with a public auction firm. The Board of Education may delegate to the district employee responsible for conducting the auction the authority to transfer the personal property to the highest responsible bidder upon completion of the auction and after payment has been received by the district.

The Technology Department has collected an inventory of obsolete computer related equipment.  All items were found either to be not serviceable for use or are not repairable.  The district will use a state-approved vendor, PC Assets Recovery and Disposal, Inc., who will pick up surplus equipment from each site and recycle according to state and federal environmental laws and then provide a certified report detailing the services performed.

 
Financial Impact:
No financial impact
Attachments:
Birch Lane Surplus
Cesar Chavez Surplus
Davis High Surplus
Fiscal Services Surplus
Holmes Jr. High Surplus
Korematsu Surplus
North Davis Surplus
Patwin Surplus
Pioneer Surplus
Special Education Surplus
Superintendent Surplus
Willett Surplus
VII.f. Approve Submission of Request for Allowance of Attendance Due to Emergency Conditions (Form J-13A) for DJUSD to California Department of Education
Recommended Motion:

Approve submission of the Request for Allowance of Attendance Due to Emergency Conditions (Form J-13A) for DJUSD to the California Department of Education.

Rationale:

The District received an anonymous threat via the StopIt App that there would be a school shooting at Frances Harper Junior High School on March 5, 2018.  The Davis police were contracted and the decision was made to close the site for the safety of students and staff.  The community was notified that the school would be closed.  Subsequently, Davis Police officers were able to identify the source of the threat and on Sunday, March 4, communications were sent to the community stating that Harper would be open on March 5, 2018.  There was a material decrease in overall attendance at Fairfield Elementary School and Harper Junior High School on March 5.  The District is requesting allowance for attendance at these two sites. 

 
Financial Impact:
It is anticipated that after CDE's review of our request, LCFF funding will increase slightly.  


Attachments:
CDE Form J-13A Request for Allowance of Attendance Due to Emergency Conditions for March 5, 2018
VII.g. Certification of Assessment for Measure H, CFD No. 1 and CFD No. 2
Recommended Motion:
Ratify submission of Certification of Assessment forms for Measure H, CFD No. 1 and CFD No. 2 tax assessments.

Rationale:

The Board of Education approved the 2017-2018 tax rates for Measure H, CFD No. 1 and CFD No. 2 on May 31, 2018. Subsequently, the Yolo County Auditor/Controller’s Office has requested that a Certification of Assessment for each tax be submitted to their office.

Staff recommends that the Board of Education ratify the Certification of Assessment forms from the Yolo County Auditor/Controller’s Office for the 2018-2019 Measure H, CFD No. 1 and CFD No. 2 tax assessments.


 
Financial Impact:

This forms allows the District to assess the local taxes on the 2018-19 County property tax bills.


Attachments:
a. 2018-2019 Certification of Assessment for Measure H
b. 2018-2019 Certification of Assessment for CFD No.1
c. 2018-2019 Certification of Assessment for CFD No. 2
VII.h. Review of Purchase Order Report
Recommended Motion:

Accept purchase order reports as presented.

Rationale:

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days. (Education Code 17605)

These reports cover the periods from April 1, 2018 to April 30, 2018 and May 1, 2018 to May 31, 2018.

 
Financial Impact:

There is no fiscal impact by this action.  This report represents all financial transactions entered into by the Superintendent or designee according to the Board approved budget.


Attachments:
a. April 2018 Purchase Order Report
b. May 2018 Purchase Order Report
VII.i. Approval of Commercial Warrants
Recommended Motion:

Accept commercial warrant reports as presented.



Rationale:
Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days.  (Education Code 17605)

These reports cover the periods from April 1, 2018 to April 30, 2018 and May 1, 2018 to May 31, 2018.



 
Financial Impact:
There is no fiscal impact by this action.  This report represents all financial transactions entered into by the Superintendent or designee according to the Board approved budget.

Attachments:
a. April 2018 Commercial Warrant Report
b. May 2018 Commercial Warrant Report
VII.j. Ratification of Contracts and Agreements
Recommended Motion:
Ratify the contracts and agreements as presented.

Rationale:
Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the attachment section below.  Additional contract(s) may be included prior to the meeting.

 
Financial Impact:
All items are budgeted in their respective department/program approved budget plans. The cost of each individual item is posted in attachments.

Attachments:
Advanced Technology Group Agreement
Airplay Events Agreement
California Education Coalition for Health Care Reform (CECHCR) Agreement
Caltronics Business Systems Lease Agreement - Davis Adult School
Caltronics Business Systems Lease Agreement -Montgomery
Center for Hearing Health, Inc. Agreement
Dr. Robert Hoffman, O.D. Agreement
EBSCO Agreement
El Macero Country Club, Inc. Agreement- DHS Softbll
Gaggle.Net, Inc. Agreement - Speak Up
Lifetouch Yearbooks Agreement - Harper
Liminex, Inc. dba Go Guardian Agreement
Michael's Transportation Agreement- Summer
Peachjar, Inc. Agreement
Psychological Resources Associates Agreement
Quest Technology Management Agreement
Quest Technology Management Agreement - Statement of Work
Robust Physical Fitness Testing Agreement
Sacramento County Office of Education MOU Agreement - Sly Park
The Teaching Doctors Agreement
West Interactive Services Corporation Agreement - SchoolMessenger
YMCA Superior of California Agreement
YSCTC Davis Joint Unified School District MOU
YSCTC Northern California Prepatory School District MOU
YSCTC Washington Joint Unified School District MOU
YSCTC Woodland Joint Unified School District MOU
VIII. PRESENTATION/DISCUSSION/ACTION
VIII.a. Approve Facilities Master Plan
Recommended Motion:
Approve the Facilities Master Plan from LPA Architects with any amendments.

Rationale:

In the Fall of 2017, the Board of Education authorized LPA Architects to create an updated Facilities Master Plan for the Davis Joint Unified School District. A Facilities Master Plan is the guiding facilities document which allows deferred maintenance, modernization and new construction to be completed in a way that maximizes and aligns the District’s limited facilities dollars with District goals and needs. The District completed its last Facilities Master Plan in the 2009-10 school year.

LPA and District staff have conducted extensive stakeholder outreach to create a document that is responsive to the current conditions and outlines a vision for the future of DJUSD facilities aligned with the District’s goals of 21st century teaching and learning, closing the achievement gap and creating safe and inclusive environments. The Board of Education received and reviewed the draft Facilities Master Plan on May 17, 2018. In addition the Board of Education provided guidance to staff and LPA regarding priorities within the plan. The Board will review the updated document and determine if any additional changes are needed prior to approval.

The updated Facilities Master Plan draft can be viewed here.

Additional information regarding Facilities Planning in DJUSD can be found here.


 
Financial Impact:
There is no financial impact at this time.

Attachments:
FMP 06.14.2018 Presentation
VIII.b. Approve Resolution No. 41-18: Ordering a School Bond Election
Recommended Motion:

Finalize and approve the facilities bond resolution and ballot language, ordering a school bond election on November 6, 2018.


Rationale:

In the Fall of 2017, the Board of Education authorized LPA, Inc. to create an updated Facilities Master Plan for the Davis Joint Unified School District. A Facilities Master Plan is the guiding facilities document which allows deferred maintenance, modernization and new construction to be completed in a way that maximizes and aligns the District’s limited facilities dollars with District goals and needs. A draft of the Facilities Master Plan was reviewed and discussed at the May 17, 2018 Board meeting and will be finalized on June 14, 2018.

A draft bond resolution has been developed in alignment with the draft Facilities Master Plan and subsequent Board of Education direction, for a potential facilities bond to be placed on the November 2018 State General Election.

To meet the Yolo County Elections Office timeline for the November 2018 General Election, the Board must approve a tax resolution no later than June 30, 2018.  

 
Financial Impact:

A General Obligation Bond, if approved by voters, could produce restricted capital facilities revenue of approximately $147 million.


Attachments:
a. Resolution No. 41-18 Calling Bond Election - Redlined
b. Resolution No. 41-18 Calling Bond Election - Clean Version
Resolution No. 41-18 Calling Bond Election - FINAL VERSION
VIII.c. Public Hearing for the Local Control Accountability Plan (LCAP)
Recommended Motion:

Hold a Public Hearing for the Local Control Accountability Plan (LCAP) in preparation for the final presentation to the Board of Education that is scheduled for June 14, 2018.







Rationale:

In order to incorporate collective priorities, staff will review the LCAP goals, actions, and services which align with the Board of Education Priorities and the State Local Control and Accountability Plan Priorities.

LCAP Goals: 1) All students will experience 21st Century Teaching and Learning; 2) Davis Joint Unified School District educators will close the Achievement Gap; 3) Classrooms and school communities will be inclusive and safe communities. 

The work of achieving these goals will be accomplished through evidence-based professional learning communities, effective instruction, and research-based social emotional learning. To close the achievement gap, we will also continue to provide English Learner Specialists, and add a Teacher on Special Assignment to further develop and manage a system for English Learner progress monitoring.  Additionally, we will provide focused professional development to increase educator effectiveness for language acquisition and content knowledge in all subject  areas.
 
Additional supports that have been effective, and will continue,  include Sobrato Early Academic Language (SEAL) at Montgomery Elementary School, and interventions for English Learners and low income students at Davis Senior High School (including the paraeducator support in our World Civilization course, an English Learner Mentor Program, and Parent Liaison).  

The DJUSD LCAP also targets professional development for English Learner Specialists, classroom teachers, and site administrators to deepen understanding and implementation of English Language Development standards and interventions.  Furthermore, the Wellness Center at Martin Luther King Junior Continuation High School increases our ability to create a trauma sensitive school environment for all students, particularly low income and English Learners; support of the Wellness Center will continue and, in time, will inform the development of similar programs elsewhere in the district.  

Ongoing reading and literacy supports at the primary grades will continue.  A focus remains on how Long Term English Learners develop goals to acquire reclassification status. This includes additional staff of English Learner Specialists to coach teaching staff and manage student case loads towards their graduation.  

Revisions and additions this year include: additional counseling support K-8 and a Vice Principal to monitor progress of our unduplicated students.  We are also able to bolster nursing positions, promote adult learning at every site towards an awareness of equity and cultural humility. Finally, funding will be allocated to ensure unduplicated students have access to robotics at every elementary site.




 
Financial Impact:

As aligned with the district budget.

Attachments:
1. 2018-19 LCAP Executive Summary
2. LCAP 2018-2019
3. LCAP 2018-2019 Presentation
VIII.d. Public Hearing 2018-2019 District Adoption Budget
Recommended Motion:

Review and hold public hearing for the 2018-2019 District Adoption Budget as presented, including fund balance reserve report and 2017-2018 Budget Revision (Estimated Actuals).


Rationale:

The budgets were completed based on the latest information available to date. For the current year, 2017-2018, budgets were revised to project estimated actual revenues and spending. For 2018-2019, the proposed budget contains projected funding for slight LCFF growth and some additional one-time discretionary funds. These projections are from the Governor's May Revision and are subject to change with the Final State Budget.

The District has developed a spending plan for next year that addresses the following needs;

  • Required (State/Local) Expenditures
    • Employee compensation (Impact of collective bargaining agreements)
    • State pension cost increases (STRS and PERS employer rates)
    • Restricted maintenance (State requirement)
    • Inflation/Cost increases
    • Teacher and student support staffing
    • Services/Goals for student learning (LCAP)
    • Deficit spending

The Adoption Budget s built on the assumption of continued revenue growth over the next four years. DJUSD staffing and program costs will continue to outpace these gains from the State over this same period and will need to find local solutions to enhance revenue sources and continue to carefully prioritize spending to balance the budget and eliminate the deficit spending.

While the Governor continues to stress the likelihood of a recession in the near future, the State forecast does not project a recession. If a recession occurs State revenues could drop below prior-year levels, and cuts to education could be on the table again.  Fiscal caution is advised.

Staff will present a summary report of the proposed Adoption Budget.  Additional updates related to the Adoption Budget Supplemental Reports for Criteria and Standards and Cashflow will added to the Adoption Report before the Board meeting.







 
Attachments:
a. 2018-2019 Adoption Budget Summary
b. 2018-2019 Adoption Budget
c. Yolo County Common Message - May Revision
d. FCMAT Fiscal Health Risk Analysis
e. FCMAT Indicators of Risk or Potential Insolvency
VIII.e. AIM Program PresentationWas edited within 72 hours of the Meeting
Recommended Motion:

Receive presentation and updates related to the DJUSD AIM program.



Rationale:

Staff will provide a presentation on the DJUSD AIM program and provide an update on progress related to the Board motions from April 6, 2017.  The presentation will include: information about the third grade universal screening, the process and assessments used for re-screening, the enrollment process, the instructional differentiation program, and ongoing work to support the educational needs of all AIM-identified students.





 
Financial Impact:

There are no financial impacts at this time.

Quick Summary / Abstract:


Attachments:
1. Student Learner Profile
2. Minutes from 4-6-17 BOE Meeting
3. AIM Presentation
4. DJUSD Graduate Profile
5. AIM Motions Updates
VIII.f. Consider the Recommendation of the Administration Regarding Request to Readmit Student No. 18-01
Recommended Motion:

Consider the recommendation of the administration and the presented records regarding Student No. 18-01.

Rationale:

A student is eligible to apply for admission after expulsion and has submitted an application and evidence that progress has been made on the rehabilitation plan.

 
IX. UPDATE ON TENTATIVE BOARD AGENDA CALENDAR
Rationale:

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

 
Attachments:
Tentative Board Agenda Calendar
X. DATE, TIME, AND PLACE OF NEXT SCHEDULED MEETING
Quick Summary / Abstract:

The next regular meeting of the Board of Education is scheduled for June 21, 2018.  The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California. 


XI. ADJOURNMENT
XII. COMPLIANCE INFORMATION
Quick Summary / Abstract:

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on June 8, 2018.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

The Board meeting will be televised live on cable television on DJUSD Education Channel 17. Streaming video of this meeting is also available at: DJUSD Board Meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.



Published: June 8, 2018, 7:20 PM

The resubmit was successful.