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Regular Meeting
Davis Joint USD
April 19, 2018 5:30PM
Closed Session - 5:30 p.m., South Conference Room, 526 B Street; Open Session - 7:00 p.m., Community Chambers, 23 Russell Boulevard Davis, CA 95616 Trustee Alan Fernandes will participate via teleconference from 44600 Indian Wells Lane, Indian Wells, CA 92210

Mission Statement:
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by: - Optimal conditions and environments for all students to learn - A team of talented, resourceful, and caring staff - Transforming teaching, learning, and operations in our continuing pursuit of excellence - Resourceful, transparent, and responsible fiscal planning, - A diverse and inclusive culture
I. CALL TO ORDER
II. CLOSED SESSION (Note location at top of agenda)
II.a. Discussion and Possible Action on Personnel Listed on the Consent Calendar for Personnel Employment/Status/ActionsConfidential agenda item.
II.b. Conference with Agency Negotiator, Matt Best, Regarding Collective Bargaining: DTA and CSEAConfidential agenda item.
II.c. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9, 1 CaseConfidential agenda item.
II.d. Conference with Labor Negotiator, John Bowes, Regarding Unrepresented Employees: Administrative Leadership Team and Confidential StaffConfidential agenda item.
III. INTRODUCTORY ITEMS
III.a. Open Session Call to Order (Note location at top of agenda)
Quick Summary / Abstract:
It is anticipated the Board will reconvene in open session at 7:00 p.m.
III.b. Patriotic Observance
Quick Summary / Abstract:

Board Member Barbara Archer will lead those attending the meeting in a patriotic observance.

III.c. Roll Call
III.d. Announcement of any Decisions Made in Closed Session
III.e. Approval of Agenda
IV. ANNOUNCEMENTS
IV.a. Superintendent's Communications
IV.b. DTA Communications
IV.c. CSEA Communications
IV.d. Announcements from Board Members/Board Liaisons
IV.e. Student Board Representative Announcements
V. PUBLIC COMMENT
Quick Summary / Abstract:

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

VI. CONSENT CALENDAR
VI.a. Approve Certificated Personnel Report No. 17-18
Recommended Motion:

Certificated Personnel Report No. 17-18 covers 6 Employments, 2 Conversions from Temporary to Probationary Status, 1 FTE Increase, 2 Leaves of Absence, 1 Partial Leave of Absence, 2 Resignations, 2 Retirements and possible addendum covering 3 Employments, 3 Promotions and 5 Coaching Variable Services Agreements.


Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 


 
Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Attachments:
Certificated Personnel Report 17-18
Certificated Personnel Report No. 17-18 - Addendum A
VI.b. Approve Classified Personnel Report No. 17-18
Recommended Motion:

Classified Personnel Report No. 17-18 covers 8 Employments, 3 Resignations, 2 Retirements and possible addendum covering 1 FTE Increase and 15 Coaching Variable Services Agreements.


Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 


 
Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Attachments:
Classified Personnel Report 17-18
VI.c. Approval of MinutesWas edited within 72 hours of the Meeting
Recommended Motion:

Approve the minutes of February 24, March 1 and March 15, 2018.

Attachments:
Minutes - February 24, 2017
Minutes - March 1, 2018
Minutes - March 15, 2018
VI.d. Approve School Accountability Report Cards
Recommended Motion:

Approve School Accountability Report Cards

Rationale:

Education Code 35256 and BP 0510 state that the board must annually issue a school accountability report card (SARC) for each school site.  In preparing the district’s report cards, the district’s current data was submitted via Document Tracking Services to the California Department of Education (CDE).  Data compiled in each school site’s SARC includes:

  • School and District Contact Information

  • School Description and Mission Statement

  • Opportunities for Parent Involvement

  • School Safety Plan

  • Facilities Inspection Results and Repair Status

  • Teacher Credentialing Information and Support Staff

  • Textbook and Instrucional Materials

  • Expenditures per Pupil

  • Types of Services Funded

  • Professional Development

 
Attachments:
a. 2017 School Accountability Report Card - Birch Lane
b. 2017 School Accountability Report Card - Cesar Chavez
c. 2017 School Accountability Report Card - DaVinci Charter
d. 2017 School Accountability Report Card - Davis School For Independent Study
e. 2017 School Accountability Report Card - Davis Senior High
f. 2017 School Accountability Report Card - Fairfield
g. 2017 School Accountability Report Card - Harper Jr. High
h. 2017 School Accountability Report Card - Korematsu
i. 2017 School Accountability Report Card - Martin Luther King High
j. 2017 School Accountability Report Card - Marguerite Montgomery
k. 2017 School Accountability Report Card - North Davis
l. 2017 School Accountability Report Card - Holmes Jr. High
m. 2017 School Accountability Report Card - Patwin
n. 2017 School Accountability Report Card - Pioneer
o. 2017 School Accountability Report Card - Emerson Jr. High
p. 2017 School Accountability Report Card - Willett
VI.e. Review of Purchase Order Report
Recommended Motion:
Accept purchase order reports as presented.

Rationale:

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days. (Education Code 17605)

These reports cover the periods from February 1, 2018 to February 28, 2018 and March 1, 2018 to March 31, 2018.


 
Financial Impact:
There is no fiscal impact by this action.  This report represents all financial transactions entered into by the Superintendent or designee according to the Board approved budget.

Attachments:
a. February 2018 Purchase Order Report
b. March 2018 Purchase Order Report
VI.f. Review of Warrant Report
Recommended Motion:
Accept warrant reports as presented.

Rationale:

Per Board Policy 3300, the Clerk of the Board shall review and report to the Board all transactions entered into by the Superintendent or designee on behalf of the Board every 60 days.  (Education Code 17605)

These reports cover the periods from February 1, 2018 to February 28, 2018 and March 1, 2018 to March 31, 2018. 

 
Financial Impact:

There is no fiscal impact by this action.  This report represents all financial transactions entered into by the Superintendent or designee according to the Board approved budget.


Attachments:
a. February 2018 Commercial Warrant Report
b. March 2018 Commercial Warrant Report
VI.g. Ratification of Contracts and Agreements
Recommended Motion:
Ratify the contracts and agreements as presented.

Rationale:

Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the attachment section below.  Additional contract(s) may be included prior to the meeting.



 
Financial Impact:
All items are budgeted in their respective department/program approved budget plans. The cost of each individual item is posted in attachments.

Attachments:
A Grand Affair Party & Event Rentals Agreement- DVHS
A Grand Affair Party & Event Rentals Agreement- DVHS Graduation
All West Coachlines Agreement - DSHS
American Council On The Teaching Of Foreign Languages Agreement
AT&T Agreement - Fairfield
AT&T WAN Agreement
BPS Agreement
Caltronics Agreement
City of Davis Agreement - Willett Sixth Grade
City of Davis Agreement - Willett Third Grade
El Macero Country Club, Inc. Agreement
KMM Services, Inc. Agreement
Lifetouch Photography Agreement - Willett
National Equity Project Agreement
Nichols, Dr. Keisha, Agreement
Pace Payment Systems Agreement
Sacramento River Cats Agreement
Scott Backovich Communications Agreement
Six Flags Discovery Kingdom Agreement - Emerson
Six Flags Discovery Kingdom Agreement - Holmes
SPURR Agreement
Terris Barnes Walters Boigon Heath, Inc (TBWB)
Total Compensation Systems, Inc. Agreement
Yolo County Housing Agreement
Yolo Solano Teacher Induction Program MOU With Vacaville Unified School District
Yolo Solano Teacher Induction Program MOU With Yolo County Office of Education
VII. PRESENTATION/DISCUSSION/ACTION
VII.a. Public Disclosure of, and Public Input in Accordance with AB 1200 Regarding Compensation for the California School Employees Association
Recommended Motion:

Accept public disclosure of the fiscal impact of the agreement between the District and the California School Employees Association (CSEA) in accordance with AB 1200. 



Rationale:

In accordance with AB 1200, the law governing the fiscal health and reporting of school districts, the Board of Education must make public the financial impact of the Agreements between the District and the California School Employees Association (CSEA).

Included in the Board packet is a public disclosure statement that outlines the effect of the negotiated agreements on the district budget. 


 
Attachments:
CSEA Collective Bargaining Agreement Disclosure
VII.b. Approve the Tentative Agreements between the Davis Joint Unified School District and the California Schools Employee Association Chapter #572.
Recommended Motion:

Approve the Tentative Agreements and Memorandums of Understanding between the Davis Joint Unified School District and the California Schools Employee Association #572, as presented.




Rationale:

The District and the CSEA Chapter #572 have reached Tentative Agreements as shown on the attached documents.  The agreements are scheduled to be ratified by CSEA on April 17, 2018.

To finalize the agreement, the Board must also approve the agreement.



 
Financial Impact:

The salary increases and one-time payment reflected in the proposed tentative agreements between the District and CSEA are as follows:

An on-going $722,560 expenditure from the General fund beginning in the 2017-2018 school year.

A one-time $213,671 expenditure from the General fund for the 2018-2019 school year.



Attachments:
CSEA TA 2017 - 2018
VII.c. Approve CSEA Salary Schedule for 2017-2018 retroactive to July 1, 2017 and CSEA Salary Schedule for 2018-2019
Recommended Motion:

Approve the CSEA 2017-2018 Salary Schedule that reflects an ongoing 3.5% salary schedule increase retroactive to July 1, 2017 and the CSEA 2018-2019 Salary Schedule effective July 1, 2018, which includes several position range changes reflected in the proposed tentative agreements.



Financial Impact:

The cost to the General Fund for CSEA employee salary increases is approximately $722,560 ongoing starting in the 2017-18 school year. 







Attachments:
Classified 17-18 Retro Salary Schedule
Classified 18-19 Salary Schedule with sub rate
VII.d. Public Disclosure of, and Public Input In Accordance with AB 1200 Regarding Compensation for the Administrative Leadership Team and Confidential Employees.
Recommended Motion:

Accept public disclosure of the fiscal impact of the agreement between the District and the Administrative Leadership Team (ALT) and Confidential Employees in accordance with AB 1200. 


Rationale:

In accordance with AB 1200, the law governing the fiscal health and reporting of school districts, the Board of Education must make public the financial impact of the Agreements between the District and the Administrative Leadership Team (ALT) and Confidential Employees.

A public disclosure statement that outlines the effect of the agreements on the district budget will be available prior to the open session of the Regular Meeting of the Board of Education on April 19, 2018.


 
Attachments:
AB 1200 Disclosure ALT and Confidential
VII.e. Approve Administrative Leadership Team and Confidential Salary Schedules, retroactive to July 1, 2017
Recommended Motion:

Approve the Administrative Leadership Team and Confidential salary schedules, as presented.


Rationale:

Administrative Leadership Team and Confidential salary increases will be posted as an addendum to the Board of Education agenda prior to the meeting. The Administrative Leadership Team and Confidential on-going salary increases will not exceed the monetary equivalent of 3.5%, as did the DTA and CSEA bargaining groups. 



 
Financial Impact:

The salary increases and one-time payment for the Administrative Leadership Team and Confidential employees are as follows:

An on-going $228,249 expenditure from the General fund beginning in the 2017-2018 school year.

A one-time $134,993 expenditure from the General fund for the 2018-2019 school year




Attachments:
ALT 2017-2018 Salary Schedule
Confidential 2017-2018 Salary Schedule
Yolo-Solano Center for Teacher Credentialing Salary Schedule 2017-2018
VII.f. LCAP Annual Update
Recommended Motion:

The Board of Education will be presented an annual update on DJUSD's Local Control Accountability Plan (LCAP). The presentation will include an overview of findings from reviews of actions, services, and stakeholder input. Potential revisions to the 2018-19 LCAP will also be discussed.  


Rationale:

The Davis Joint Unified School District (DJUSD) Local Control and Accountability Plan (LCAP) was approved in June of 2017 as a three year document.  The goals, actions, services, and budget are written to address the needs of our unduplicated students. 

Staff is responsible for simultaneously implementing the plan and reviewing progress on actions, services, and spending.  The Instructional Services team also uses progress indicators like the dashboard, Youth Truth, and stakeholder feedback to analyze impact and suggest revisions from year to year.

DJUSD has held three advisory meetings, reviewed data with site leaders, held focus groups, and sent surveys to staff and parent/guardian(s) to inform work.

This presentation is an update on the process and key data points that will inform planning for the 2018-2019 LCAP.



 
Financial Impact:

None at this time.

Attachments:
Annual Update LCAP 2017-18
LCAP Annual Update Presentation
VII.g. DJUSD Graduate Profile
Recommended Motion:

DJUSD staff recommends the ratification of a Graduate Profile for the Davis Joint Unified School District. 

Rationale:

A presentation that summarizes community outreach and input for the development of DJUSD's Graduate Profile will deepen our collective understanding of shared values and outcomes for Davis graduates. The Graduate Profile helps us begin with the end in mind. By specifying the student outcomes we want to cultivate, we can tailor programming, assessment, and instruction.

The Graduate Profile will help us align the broader context of the 21st century (where students will be entering when they leave DJUSD) and the specific skills (cognitive, personal, and interpersonal) that our community values and that students will need to be successful in career, college, and beyond.



 
Financial Impact:

No financial impact. 

Attachments:
Graduate Profile Presentation
VII.h. Approval of Declaration of Need for Fully Qualified Educators
Recommended Motion:
Approve the "Declaration of Need" for Fully Qualified Educators form in the event we need teachers to provide services in areas indicated on the form. 

Rationale:

The Declaration of Need for Qualified Educators is an annual process which is guided by California Code of Regulations, Title 5, and requires all school districts that may need to use emergency permit teachers to estimate the number of emergency permits that may be needed in the upcoming school year. The estimate must be made public at the local governing board meeting. The estimate and governing board approval are sent to the Commission on Teacher Credentialing in an annual "Declaration of Need for Fully Qualified Educators."  If a current "Declaration of Need" is not on file with the Commission, no emergency permits will be issued for use in the school district for that year. 

The information listed on the Declaration of Need form (Attachment 1) represents estimates based on previous years’ actual needs and on enrollment projections for 2018-2019. If new information develops and the need should arise to seek emergency permits in areas not listed on the form, then the district may submit that information at a later time and the Commission would be able to grant emergency permits in those areas. 

It should be emphasized that these permits would only be sought in emergency cases. For example, it may be necessary to fill a position that may come open immediately preceding the opening of school or during the school year. In the high percentages of cases, the district is able to fill positions with fully-credentialed certificated personnel through the established recruitment and hiring process.



 
Financial Impact:

The Declaration does not impact the General Education or Categorical Fund.



Attachments:
Declaration of Need for 2018-19
VIII. UPDATE ON TENTATIVE BOARD AGENDA CALENDAR
Rationale:

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

 
Attachments:
Tentative Board Agenda Calendar
IX. DATE, TIME, AND PLACE OF NEXT SCHEDULED MEETING
Quick Summary / Abstract:

The next meeting of the Board of Education is scheduled for May 3, 2018. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.

X. ADJOURNMENT
XI. COMPLIANCE INFORMATION
Quick Summary / Abstract:

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on Friday, April 13, 2018.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

The Board meeting will be televised live on cable television on DJUSD Education Channel 17. Streaming video of this meeting is also available at: DJUSD Board Meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.

               




Published: April 13, 2018, 6:43 PM

The resubmit was successful.