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Regular Meeting
Davis Joint USD
March 15, 2018 5:30PM
Closed Session - 5:30 p.m., South Conference Room, 526 B Street; Open Session - 7:00 p.m., Community Chambers, 23 Russell Boulevard Davis, CA 95616

Mission Statement:
The mission of Davis Joint Unified School District, a leading center of educational innovation, is to ignite a love of learning and equip each student with the knowledge, skills, character, and well-being to thrive and contribute to an evolving and increasingly-connected world, through a system characterized by: - Optimal conditions and environments for all students to learn - A team of talented, resourceful, and caring staff - Transforming teaching, learning, and operations in our continuing pursuit of excellence - Resourceful, transparent, and responsible fiscal planning, - A diverse and inclusive culture
I. CALL TO ORDER
II. CLOSED SESSION (Note location at top of agenda)
II.a. Discussion and Possible Action on Personnel Listed on the Consent Calendar for Personnel Employment/Status/ActionsConfidential agenda item.
II.b. Conference with Agency Negotiator, Matt Best, Regarding Collective Bargaining: DTA and CSEAConfidential agenda item.
II.c. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION, significant exposure to litigation pursuant to subdivision (b) of Government Code Section 54956.9, Number of Cases: (1 case)Confidential agenda item.
III. INTRODUCTORY ITEMS
III.a. Open Session Call to Order (Note location at top of agenda)
Quick Summary / Abstract:
It is anticipated the Board will reconvene in open session at 7:00 p.m.
III.b. Patriotic Observance
Quick Summary / Abstract:

Board Member Madhavi Sunder will lead those attending the meeting in a patriotic observance.


III.c. Roll Call
III.d. Announcement of any Decisions Made in Closed Session
III.e. Approval of Agenda
IV. ANNOUNCEMENTS
IV.a. Superintendent's Communications
IV.b. DTA Communications
IV.c. CSEA Communications
IV.d. Announcements from Board Members/Board Liaisons
IV.e. Student Board Representative Announcements
V. PUBLIC COMMENT
Quick Summary / Abstract:

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

VI. CONSENT CALENDAR
VI.a. Approve Certificated Personnel Report No. 15-18
Recommended Motion:

Certificated Personnel Report No. 15-18 covers 1 Probationary Employment, 1 Temporary FTE Increase, 5 Leaves of Absence, 3 Resignations and 2 Retirements.

Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 

 
Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Attachments:
Certificated Personnel Report 15-18
VI.b. Approve Classified Personnel Report No. 15-18
Recommended Motion:

Classified Personnel Report No. 15-18 covers 2 Employments, 1 Transfer, 2 Re-classifications, 1 Resignation and possible addendum covering 20 Coaching Variable Services Agreements.

Rationale:
The personnel actions requested in this report are essential to meet the goals and mission of the Davis Joint Unified School District. 


 
Financial Impact:
The personnel actions are budgeted for in the Davis Joint Unified School District Adopted Budget or expressly approved by the Board of Education in open session. 

Attachments:
Classified Personnel Report 15-18
VI.c. Approval of Minutes
Attachments:
Minutes - February 1, 2018
Minutes - January 18, 2018
VI.d. Approve Resolution No. 37-18: Student Safety
Recommended Motion:

Approve Resolution No. 37-18:  Student Safety.  


Rationale:

California is home to 6.2 million public school students, 12 percent of the nation’s total.   As a school district we have a duty not only to educate these students, but also to protect and nurture them.    Academic achievement, which is the primary charge, occurs at the highest levels when students feel safe, cared for and supported.

Recent events have reinforced the District’s commitment as the stewards of our schools.  We must be diligent in our attention to positive school culture and unrelenting in our advocacy for policies that increase student safety. 

There is no perfect solution to the question of school security, but there are guiding principles – the safety of our students being first and foremost.

To that end the attached resolution calls for the U.S. Congress to pass legislation that will reduce the threat of gun violence on school campuses. 

 
Attachments:
Resolution No. 37-18 Safe Schools
VI.e. Approve Letter of Support for Sandy Hook Promise: H.R. 4909, Stop School Violence Act; and H.R. 2598, Gun Violence Restraining Order Act
Recommended Motion:

Approve the attached legislative letter of support for the Sandy Hook Promise H.R. 4909, Stop School Violence Act; and H.R. 2598, Gun Violence Restraining Order Act.


Attachments:
Letter of Support
VI.f. Resolution No. 34-18: Ordering Elimination or Reduction of Classified Positions for Lack of Work or Lack of Funds
Recommended Motion:

Approval of Board Resolution No. 34-18: Ordering Elimination or Reduction of Classified Positions for Lack of Work or Lack of Funds, and or directing the Superintendent to notify Classified employees of layoff. 


Rationale:

The District must annually eliminate classified FTE funded through revenue sources which are uncertain for the following year (i.e., PTA, Site Council, Title I, EIA and DSF funded positions).  It is recommended that the Board of Education approve Resolution No. 34-18 ordering the elimination or reduction of positions for lack of work or lack of funds, or both, and direct the Superintendent to notify classified employees of layoffs not less than 60 days prior to the effective date of the elimination of these positions. 


 
Financial Impact:

The reduction of 14.5689 FTE would reduce expenditures by approximately $550,000. Site Councils, PTA's and DSF may approve expenditures for the 2018-19 school year in the coming months which would allow the District to rehire employees affected by this reduction. 




Attachments:
CSEA Resolution 34-18
VI.g. Consolidated Application, Part II for Funding Categorical Aid Programs 2017-18
Recommended Motion:

The 2017-18 Consolidated Application for Funding Categorical Aid Programs, Part II, was submitted to the California Department of Education. Submission of the Consolidated Application is reported to the Board of Education as an informational item.









Rationale:

The Consolidated Application is used by the California Department of Education to facilitate reporting by Local Educational Agencies (LEA) regarding the LEA’s interest in receiving federal funds, and subsequently, the LEA’s use of federal funds. LEAs annually submit the consolidated application to document district participation in categorical programs and to provide assurances that the LEA will comply with the legal requirements of each program. The June 2017 submission of the Consolidated Application, Part I included an application for funding of the following programs:

FEDERAL PROGRAMS:

  • Title I, Part A Basic Grant
  • Title II, Part A Teacher Quality
  • Title III, Part A Immigrant Students
  • Title III, Part A English Learner Students

The February 2018 submission of the Consolidated Application, Part II contained information about the LEA's entitlements for each funding source. From each federal program entitlement, LEAs allocate funds for indirect costs or administration for programs operated by the LEA at the district level and at school sites.

As mandated, the District English Learner Advisory Committee (DELAC) was apprised of the contents of the application at the May 23, 2017 DELAC meeting. Consultations with private, non-profit school representatives occurred in June 2017. The 2017-18 Consolidated Application, Part I, was fully certified and submitted to the California Department of Education upon approval by the Board of Education on June 22, 2017.


 
Attachments:
Consolidated App Pt. 2
VI.h. Approve Sale of Surplus Property
Recommended Motion:
Staff recommends that the Board of Education authorize the Chief Business Officer to identify, declare and dispose of personal property in accordance with Section 17545 of the Education Code
Rationale:
Education Code Section 17545 authorizes the governing board of any school district to sell for cash any personal property belonging to the district if the property is not required for school purposes, or if it should be disposed of for the purpose of replacement, or if it is unsatisfactory or not suitable for school use. The governing board may choose to conduct a sale of personal property under this section by means of a public auction conducted by employees of the district or other public agency or by contract with a public auction firm. The Board of Education may delegate to the district employee responsible for conducting the auction the authority to transfer the personal property to the highest responsible bidder upon completion of the auction and after payment has been received by the district. The Technology Department has collected an inventory of obsolete computer related equipment.  All items were found either to be unserviceable for use or are not repairable.  The district will use a state-approved vendor, PC Assets Recovery and Disposal, Inc. who will pick up surplus equipment from each site and recycle according to state and federal environmental laws and then provide a certified report detailing the services performed.
 
Financial Impact:
No financial impact
Attachments:
King High Surplus
Montgomery Elementary Surplus
North Davis Elementary Surplus
Patwin Elementary Surplus
Pioneer Elementary Surplus
VI.i. Accept Bid and Approve Awarding the Contract for Wide Area Network Services (WAN)Was edited within 72 hours of the Meeting
Recommended Motion:

Staff recommendations will be available following the Bid Opening on March 13, 2018, and attachments will be uploaded at that time. 

Following is an update as of 3/14/18:

  • Accept the bid from AT&T for Managed Service Wide Area Network (WAN) Connectivity.
  • Instruct staff to fully execute the contract with AT&T and submit Form 471 for E-rate funding.


Rationale:

DJUSD school network connections utilize the City of Davis INET,  a fiber optic network installed as part of a Comcast Cable Franchise Agreement with the City of Davis. This Cable Franchise Agreement expires September 30, 2018 and will not be replaced due to a change in state law. To explore options for replacing these connections, DJUSD released a request for bids earlier this year.

A Request for Proposal (RFP) for the project was published on February 23, 2018 with a bid submission deadline of March 13, 2018 at 10:00 a.m. Following the bid opening, staff will review proposals for conformance and bid requirements to determine the most responsive low-bidder. 

Information will be available no later than close of business on Tuesday, March 13, 2018.

The District is committed to providing reliable network connections and Internet access for optimal learning conditions.

Following is an update as of 3/14/18:

The Schools and Libraries Program of the Universal Service Fund, commonly known as “E-rate,” provides discounts to assist schools and libraries in the United States in obtaining affordable telecommunications, internet access and internal connections. The District has participated in the E-Rate program for 19 years.   

Funding is available for Internet access, telecommunications and in some cases internal connections and internal connection maintenance. Discounts for support depend on the level of poverty and the urban/rural status of the population served.  Davis Joint Unified School District meets the eligibility requirements.

In order to participate in the E-rate program, we must solicit competitive proposals for these services following a very prescriptive process defined by the Schools and Libraries Program. We have completed the bidding requirement.  We received five bids on three connectivity configurations.  Additionally, we received a non-conforming verbal quote, contingent upon the City of Davis accepting a new agreement with Comcast. 

After reviewing each bid proposal, staff determined that the Managed Service Wide Area Network (WAN) Connectivity- Lit Fiber delivery would best meet the District’s connectivity needs at the best price.   DJUSD will not be responsible for managing the fiber, or any build-out costs.  In addition, dark fiber solutions run a significant risk of denial for E-rate funding, and may not qualify for the California Teleconnect Fund discount.  These discounts amount to very large savings for DJUSD.

Staff has determined to award the bid to AT&T for the Managed Service Wide Area Network (WAN) Connectivity option.  The term of the agreement is three years beginning 7-1-2018.





 
Financial Impact:

Ongoing data communications expenditure to the General Fund.

Following is an update as of 3/14/18:

The annual cost of this contract will be $49,000, after E-rate and California Teleconnect Fund discounts.  The cost is $194,000 without the discounts.  This will be an ongoing data communications expenditure in the Technology Budget.





Attachments:
Bid Summary
Letter of Intent
VI.j. Approve Resolution 36-18 for the Piggyback Purchase of Wireless Network Equipment and Installation Services Across Multiple Locations in the District (AMS.NET)
Recommended Motion:

Approve Resolution 36-18 for approval of piggyback purchase of Wireless Network Equipment and Installation Services in multiple DJUSD district locations.




Rationale:

Per the DJUSD Strategic Plan, the district will install wireless network access and switch upgrades in all DJUSD locations.  Strategy 2: We will develop and implement a plan for physical space and technology infrastructure required to achieve our objectives and mission. Specific Result 2a: Install wireless that will provide comprehensive coverage for a high-density environment at all DJUSD Campuses.

The DJUSD Technology Department solicited California Multiple Award Schedule (CMAS) bids from CMAS-approved contractors to configure and install wireless networks, and secured Cisco equipment under the bid limit determined by the Western States Contracting Alliance (WSCA). Based on several criteria including pricing, company experience, history/knowledge of the District, ability to meet objectives of the District, site visits, and references, DJUSD selected AMS.net  to manage the project described below.

AMS.NET will provide project management, equipment, network engineering time and all installation services for the project.

 
Financial Impact:
The net fiscal impact after an e-rate rebate is $118,419.  All funding was anticipated and included in the current technology budget projections.  The project is funded with restricted facilities funds. No additional funding is being requested.
Attachments:
a. Resolution 36-18 for approval of piggyback purchase of Wireless Network Equipment and Installation Services in multiple DJUSD district locations
b. Exhibit A - Tech. Solution Proposal and Scope of Work - AMS.net
VI.k. Acceptance of Gifts
Recommended Motion:

Accept the gifts totaling $3,325.00 for this period presented for use in the District's programs.


Rationale:

The Board of Education gratefully accepts donations totaling $3,325.00, which have been received by the District since the February 15, 2018, Board of Education meeting.  A summary amount of gifts received is included in the Board packet.


 
Financial Impact:
The amount of the cash gifts will be a budget revision for the Board-approved budget under local grants and donations.

Attachments:
March 2018 Report of Gifts
VI.l. Ratification of Contracts and Agreements
Recommended Motion:
Ratify the contracts and agreements as presented.

Rationale:
Pursuant to Board Policy 3312 and California Education Code, all contracts and agreements need to be approved and ratified by the Board of Education.  The current contracts which are being presented to the Board are listed in the attachment section below.

 
Financial Impact:
All items are budgeted in their respective department/program approved budget plans. The cost of each individual item is posted in attachments.

Attachments:
Ablenet, Inc., Agreement
All West Coachlines Agreement - DHS Track
Amador Stage Lines Agreement - DHS
BPS Agreement
Caltronics Agreement
Center for Effective Philanthropy - Youth Truth Student Survey Agreement (Revised Contract 3-14-18)
Consolidated Communications Agreement
Document Tracking Agreement
Hampton Inn & Suites Agreement - DHS
Manville, Mindy dba Music Makers for Kids Agreement
MyDoc Productions, LLC Agreement
Sacramento County Office of Education Memorandum of Understanding - Teacher Intern Program
Shweky, Lawrence Agreement
SPURR Agreement
Washington Unified School District Memorandum of Understanding - Yolo-Solano Teacher Induction Program
Yolo County Office of Education Memorandum of Understanding - STREAM
VII. PRESENTATION/DISCUSSION/ACTION
VII.a. Davis Demographics & Planning, Inc., Enrollment Projection Update
Recommended Motion:
Receive student demographic planning report and enrollment update for 2018-19.



Rationale:

Davis Demographics has been working with the Davis Joint Unified School District since the 2005-06 school year.  In those 13 years of analysis the District’s enrollment has seemed fairly stable; from a low of 8,499 students (2007-08) to a high of 8,620 students (2017-18).  However, upon closer examination, the District's resident population has been steadily declining while its inter-district transfers have increased.

From 2008-09 to 2009-10 the DJUSD resident student population declined by 157 students.  This decline was masked by an increase of 170 inter-district transfer students, resulting in a minimal net change in enrollment.  This pattern of declining resident student population being masked by an increase of inter-district transfers has repeated itself on almost an annual basis. From 2008-09 to 2017-18 resident student population declined by 530 TK-12 students.  Meanwhile, the number of out-of-district students increased by 675 students, an average increase of 75 inter-district transfer students annually over the last nine years.         

The District continues to experience positive mobility (positive net student retention) in most areas. While some families continue to relocate to areas outside of the District, more families are moving in rather than leaving.  This positive net retention has helped keep the DJUSD enrollment near 8,500 for the last 13 years. 

However, there has been a decline in area births.  Between 2012 and 2016 there was an average of 503 births annually, leading to a decrease in kindergarten class enrollment. The previous five-year time period (2007 to 2011) averaged 530 births per year.  Without positive net migration and, to a lesser extent, new housing units, the DJUSD would be experiencing overall declining enrollment. 

Over the next three years (the 2018-19 to 2020-21 school years) the Davis Joint Unified School District is forecast to experience a mild increase in enrollment, a total of about 35 TK-12 students.  The increase can be attributed to positive net migration of resident students and families moving into new housing.  The following three-year period (2021-22 to 2023-24) should be somewhat stable with small variations in enrollment.  This is forecast to be followed by a few years of declining enrollment at the TK-6 level (2024-25 to 2027-28). 

It is important to remember that the further out a forecast goes, the greater margin of error is introduced.  The declining enrollment at the tail end of the forecast is mainly a result of decreasing area births between 2012 and 2016, and the difficult task of forecasting future birth numbers.  A change in the birth trend or an increase in residential development may alter the forecast.

District staff will provide the Board with an enrollment report in April 2018 for next year with updated student enrollment information to date to be used for staffing and budget planning purposes.



 
Financial Impact:
No specific impact. Possible projections for potential changes +/- in LCFF revenues, student facilities needs and staffing to support student enrollment levels.


Attachments:
a. 2017-2018 Davis Demographics Presentation
b. Enrollment Projection Report
VII.b. Marguerite Montgomery Elementary School Program Update
Recommended Motion:

Staff will make a recommendation for Board of Education approval in order to address the identified issues of disproportionality at Marguerite Montgomery Elementary, keeping student  academic achievement, social emotional well-being and health as the central focus.


Rationale:

Montgomery Elementary School is composed of three instructional programs, including Spanish Immersion (SI), Two Way Bilingual Immersion (TWBI), and traditional English Only (EO) instruction. TWBI, which started in 2013 and is implemented in two of three grade level strands, is gradually replacing SI. SI will be completely phased out for the 2019-20 school year at Montgomery Elementary. The third program is the sole English Only instruction strand.  In the first part of this two-part presentation, staff presented data demonstrating evidence of disproportional student demographics, behavioral, and achievement results by program offering. In this presentation, staff will present an analysis of this data and a structural scenario to address negative effects of Montgomery’s current programming. Staff will also detail outreach efforts that have taken place since the March 1 Board meeting on this issue and summarize staff and community feedback.

The Montgomery Elementary Presentation for March 15 will be provided at a later date. 


 
Attachments:
MME Program Update
Montgomery Elementary Program Presentation from March 1, 2018
VII.c. Approve Second Interim Budget Report
Recommended Motion:

Receive and approve the DJUSD Second Interim budget report.



Rationale:

The governing board of school districts is required to certify, on the Second Interim, that the district is able to meet its financial obligations for the remainder of the fiscal year and the next two fiscal years. The certification shall be based upon the Board's assessment of the district's probable cash within the County Treasury and the district’s unrestricted fund balances that will be available for meeting obligations.

The Governor's January Budget proposal included additional revenue to fund the new Local Control Funding Formula (LCFF). The Governor is projecting fully implement LCFF at target in 2018-19. As part of the new funding formula (LCFF), the districts are also required to develop a Local Control Accountability Plan (LCAP) concurrently with the budget.

For 2018-19, the proposed budget contains net funding for LCFF growth that calculates to $469 (+5.7% per student) of possible on-going new funding. This is an increase from the previous revenue projections issued from the State Department of Finance. This projected change covers cost for increases in projected statutory costs with funds available for other purposes including employee compensation.

The district’s current “positive” budget certification is based upon managing spending and fund balances reserves over the next 3 years to remain fiscally solvent. The District will continue to implement the plan to use anticipated increases in State LCFF revenue to meet the future needs and costs of the district. The District will need to plan the use of projected increases in State LCFF revenue and future budget reduction actions to meet the future needs of the district for student programs, employee compensation and other operating expenditures while remaining fiscally solvent. The District is anticipating reserves to drop to 6% as we plan for collective bargaining agreements.

The next budget submission will be the 2018 Adoption Budget in June. 





 
Financial Impact:

Financial Impacts are described within this budget presentation.



Attachments:
a. 2017-2018 Second Interim Budget Summary PowerPoint
b. 2017-2018 Second Interim Budget
c. YCOE Common Message 2017-18 Second Interim
d. YCOE Review of First Interim 2017-2018
e. FCMAT Fiscal Health Risk Analysis
f. FCMAT Indicators of Risk or Potential Insolvency
VII.d. Local Control Accountability Plan (LCAP) Update
Recommended Motion:

Hear an update on the Local Control and Accountability Plan (LCAP) process. This will include a brief review of LCAP timeline and an overview of initial feedback from students, site leaders, and advisory.  Staff will review efforts to get certificated, classified, and parent/guardian feedback and potential revisions to the 2018-2019 LCAP.







Rationale:

The Davis Joint Unified School District (DJUSD) Local Control and Accountability Plan (LCAP) was approved in June of 2017 as a three year document.  The goals, actions, services, and budget are written to address the needs of our unduplicated students. 

Staff is responsible for simultaneously implementing the plan and reviewing progress on actions, services, and spending.  The Instructional Services team also uses progress indicators like the dashboard, Youth Truth, and stakeholder feedback to analyze impact and suggest revisions from year to year.

DJUSD has held three advisory meetings, reviewed data with site leaders, held focus groups, and sent surveys to staff and parent/guardian(s) to inform work.

This presentation is an update on the process and key data points that will inform planning for the 2018-2019 LCAP.




 
Financial Impact:
None at this time.
Attachments:
1. LCAP Presentation
2. LCAP Plan
3.LCAP Process Timeline
VIII. UPDATE ON TENTATIVE BOARD AGENDA CALENDAR
Rationale:

The calendar is a fluid, working document used by the Board President and Superintendent in support of the Board conducting efficient and effective Board meetings. Changes in the date of future agenda items occur frequently to best fit Board items into the time parameters of Board meetings and District priorities.  

 
IX. DATE, TIME, AND PLACE OF NEXT SCHEDULED MEETING
Quick Summary / Abstract:

The next meeting of the Board of Education is scheduled for April 5, 2018. The Board will convene in open session, and immediately thereafter adjourn to closed session at 5:30 p.m. in the Susan B. Anthony Administration Building at 526 B Street, Davis, California. The Board will reconvene in open session at approximately 7:00 p.m. in the Community Chambers at 23 Russell Boulevard, Davis, California.


X. ADJOURNMENT
XI. COMPLIANCE INFORMATION
Quick Summary / Abstract:

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on March 9, 2018.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

The Board meeting will be televised live on cable television on DJUSD Education Channel 17. Streaming video of this meeting is also available at: DJUSD Board Meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.

               




Published: March 9, 2018, 3:40 PM

The resubmit was successful.