Board Member Alan Fernandes will lead those attending the meeting in a patriotic observance.

In the interest of conducting the business of public education in a timely manner, there is a two or three-minute limit per individual speaker which, at the discretion of the board president, may be modified depending on the number of speakers.  A maximum of thirty (30) minutes for the comment period may be imposed.

In order to maintain a respectful public forum, members of the audience will please limit applause to occasions of student performance, employee recognition, and significant community contributions which are celebrated by everyone present.

During this public comment period, the law does not allow the Board of Education to take action on any item not explicitly posted on the agenda in advance.  However, Board members may ask for clarification, refer concerns to staff, and/or request that an item be placed on a future agenda. 

Certificated Personnel Report No. 03-18 covers 2 Probationary Employments, 3 Temporary Employments, 1 Promotion, 4 FTE Increases, 11 Temporary FTE Increases, 1 Leave of Absence and 1 Resignation.

Classified Personnel Report No. 03-18 covers 1 Change of Status, 1 FTE Increase, 2 Promotions, 5 Resignations and possible addendum covering 2 Employments.

Accept the proposed Board Policy and Bylaw amendments as a first reading, waive the second reading, and approve the revised Board Policies and Bylaws as presented. 

CSBA, through its Board Policy service, prepares comprehensive updates to insure compliance with statutory changes and/or provide clarity to existing policies.  By following CSBA guidelines, the District's Policies, Procedures and Bylaws incorporate the most up to date local/federal mandates and laws.  The Board Policies and Bylaws listed below have been reviewed by the Board Policy Subcommittee, staff, and/or the superintendent and are recommended for Board approval.  

Approve the 2017-2018 Adult Education program as proposed.

?The Board of Education recognizes that education is a lifelong process and that it is important for individuals to continuously develop new skills.

The Superintendent or designee shall develop and oversee the district's adult education program.  The Board shall approve all courses to be offered in this program.

The California State Department of Education requires the local governing board to approve the adult education classes to be offered in the district. Such approval must be made at a public meeting in accordance with Education Code Section 35145. The course approval list can be adjusted throughout the year through CDE. Enclosed in this Board packet attachment is a list of adult education courses expected to be offered throughout the 2017-2018 school year. Classes can be added or deleted depending on community response and teacher availability.

Additionally, the Davis Adult and Community Education is a member of the Capital Adult Education Regional Consortium which requires all member districts to approve the annual consortium Memorandum of Understanding that governs how state allocations are distributed and membership responsibilities.  The Memorandum of Understanding was approved on August 3, 2017.  This is a requirement of AB 104 which specifies how adult education funding is distributed throughout the state.  This will be the third year of membership in the Capital Adult Education Consortium.  Consortium boundaries are determined by community college district boundaries.  Davis is in the Los Rios Community College District.

Davis Adult and Community Education operates classes on the quarter system, coordinating with both the DJUSD and UC Davis calendars. Highlights for the 2017-18 school year include:

    Sept 25 – Dec 7, 2017         Fall Quarter Classes in Session

    Jan 8 – Mar 15, 2018           Winter Quarter Classes in Session

    April 2 – June 7, 2018         Spring Quarter Classes in Session

    June 13, 2018                      High School Graduation for Adult School Students

Davis Adult and Community Education is closed during all school district holidays.

Davis Adult and Community Education office hours during the 2017–2018 school year will be Monday through Thursday, 10:00 a.m. – 1:00 p.m. and 2:00 p.m. – 7:30 p.m. With the exception of holidays, we will be open to the public 32 hours per week.

The Board approved budget is listed below:

District/Other Source of Funds:  Tuition, DPNS Parent Education fees, DPNS Cost Reimbursement (Invoiced), CALWORKS grant, State-Level Consortium funding (AB 104), State-Level Data and Accountability funding (expires December 2018)

Board Policy:  Board Policy 6200 Adult Education Program

District/Other Source of Funds:  Tuition, DPNS Parent Education fees, DPNS Cost Reimbursement (Invoiced), CALWORKS grant, State-Level Consortium funding (AB 104)

Board Policy:  Board Policy 6200 Adult Education Program

Accept the District’s response to the Grand Jury Report issued June 30, 2017 regarding current and future improvements to safety as a result of the Grand Jury’s recommendations.

The Grand Jury report on School Safety that was released June 30, 2017 praised Davis for site Comprehensive Safety Plans that are updated yearly, staff safety training, and the safety information given to substitutes.  The Grand Jury also recommended that DJUSD limit visitor access to our campuses by installing fences around the entire campus perimeter, have the access gates locked while school is in session, and improve the signage on the campuses directing visitors to check in at the front office.  While the attached response to the Grand Jury provides more detail as to why the District will not be installing perimeter fencing for 18 campuses, the District continues to implement strategic fencing projects at campuses to improve safety.  In addition, school signage showing where the office is located, that visitors much check in at the office, and that school grounds are closed to the public during school hours is currently being addressed and will be completed over the next 18-24 months.  The District is required to respond to the Grand Jury report recommendations by September 18, 2017.

$150,000 over 2 years from existing Maintenance and Facilities budget.

The attached list of documents are considered Class 3 or other. These records have been retained for the legal period of time as per Article 2, Sections 16023 through 16028, of Title 5, California Administrative Code. There is no further need to retain these records for use in the district. Permission is being requested to destroy the hardcopy documents as noted on the attached list.

It is recommended that the Board of Education determine the documents category as presented on the attached list  and authorize the destruction of such documents.

Approve Agreement for Professional Services Agreement with LPA, Inc. for Educational Facility Master Plan and Community Outreach Services,  General Obligation Bond Planning - 2018. 

On May 4, 2017, the Board received a presentation regarding the District’s age and inventory of facilities; and desires to integrate the newest in educational learning space concepts (21^st Century Facilities) that support student-learning outcomes.  On June 9, 2017, three pre-approved District architectural firms were issued a formal Request for Proposal (RFP) to provide Educational Facility Master Plan and Community Outreach Services for a future General Obligation Bond.  A pre-submission meeting with these three firms was conducted on June 19, 2017 to provide additional detail and answer and questions regarding this effort.   On July 14, 2017, all three architectural firms submitted their formal response to the District’s RFP.  The District team members rating and scoring these proposals was comprised of administrative leadership from the District Office, two Governing Board Members and a private architect consultant.  On August 29, 2017, all three firms presented their strategies and process to achieve the goals and objective stated in the District’s RFP.

After these interviews, it was the consensus of the District’s rating team that the proposal and presentation submitted by­ LPA, Inc. was the most comprehensive and met the criteria set forth by the District.  LPA’s proposal and presentation detailed the necessary process and content to ensure 21^st Century Planning would be achieved.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

• Receive information on Davis Senior High School’s Energy Expenditure Plan as Approved by CA Energy Commission.
• Accept the bid of Clear Blue Energy Corp for the Proposition 39 Lighting Retrofit Project at Davis Senior High School and authorize the execution of the Construction Agreement, and Other Acts Relating to the Proposition 39 – California Clean Energy Jobs Act (2012) Energy Expenditure Plan for Davis Senior High School.

The California Clean Energy Jobs Act – 2012 (Proposition 39) was passed by the voters to change the corporate income tax code and allocations to support energy conservation and promote job creation throughout the State.  The K-12 program is administered by the California Energy Commission (CEC) which allocates apportionments based upon Average Daily Attendance (ADA) and submitted Energy Expenditure Plans (EEP) that achieve a Savings to Investment Ratio (SIR) of 1.05%.  On May 20, 2017, the District submitted a full energy audit report for Davis High School, prepared by CLEAResults, Inc. to the California Energy Commission for the remaining years of Proposition 39 funding apportionments. On June 20, 2017, the California Energy Commission approved the Davis Joint Unified School District’s multi-year apportionment for Davis Senior High School in the amount of $1,365,972.

On June 25 and July 2, 2017, the District published a Notice to Bidders calling for bids for the Proposition 39 Lighting Retrofit Project – Phase II with a mandatory pre-bid walk conducted on July 10, 2017.  Seven prospective bidders attended this walk-through with formal bids due on August 17, 2017. The District received two bid proposals with each proposal evaluated for conformance and completeness to the bid requirements.  The bid proposal submitted by Clear Blue Energy Corp ($649,542) appeared to be well below the established estimate ($1.3M) and the other bid proposal.  The District performed a detail analysis and reference check on Clear Blue Energy to ascertain more about their company and the types of projects they have completed.  Staff found that even though their bid was much lower than the other bidder, their proposal was complete and responsive.

After verifying the actual fixture counts and scope with the District’s energy consultant, it was determined that the bid proposal submitted by Clear Blue Energy Corp was the apparent low bid which includes all necessary lighting fixture changes approved by the California Energy Commission.  The District will carry a construction contingency value of $15,000 for unforeseen changes. Staff has evaluated the contents of the contractor’s proposal and determined that all requirements set forth by the CEC and the Proposition 39 – California Clean Energy Jobs Act (2012) have been met.

The District is committed to providing safe and healthy facilities for optimal learning conditions. This commitment is included in the District’s Strategic Plan (Strategy 2) and the Local Control Accountability Plan (Goal 2).

The total costs associated with these energy conservation measures for Davis High School as approved by the CEC (Energy Expenditure Plan) is $664,542, which includes project contingency will be fully funded through the Proposition 39 – CA Clean Energy Jobs Act restricted categorical funds and/or available utility rebates.  No Unrestricted General Fund dollars will be used to complete these energy savings efforts and therefore this recommendation will not have any fiscal impact on the Unrestricted General Fund.  Energy cost savings will be achieved upon completion of these energy conservation measures for Davis HS.   

On May 18, 2017, the Board accepted bid proposals submitted by RUA & Sons Mechanical, Inc. and authorized the execution of contract agreements, and other acts relating to the Roof Replacement Project at Davis School for Independent Studies. The contract award value for this project was $276,200 that included $50,000 in project contingency. 

RUA & Sons Mechanical, Inc. has completed their contractual responsibilities, including punch list and has turned in all required close-out documents for the project. Staff believes it is appropriate to approve the Notice of Completion at this time.

It is recommended that the Board of Education approve the Notice of Completion for Roof Replacement Project at Davis School for Independent Studies (PN 16-36).

This project was fully funded by the Deferred Maintenance program, paid for by the COP borrowing for restricted facilities funds specifically for these deferred maintenance projects.  Due to additional scope of work (not identified during project bid period, work was performed to complete these items utilizing the project contingencies totaling $46,303. The total cost for the Roof Replacement Project is reduced by $3,697 for a final project cost of - $272,503.

Accept the gifts totaling $13,235 for this period presented for use in the District's programs.

The Board of Education gratefully accepts donations totaling $13,235, which have been received by the District since the June 22, 2017 Board of Education meeting.  A summary amount of gifts received is included in the Board packet.

Receive update of 21st Century Learning Facilities Plan

As discussed on May 4, 2017, the District seeks to integrate the newest in educational learning space concepts (21^st Century Facilities) to provide the best learning experience to all students for future generations.  This is a continuance of the District’s Strategic Plan (Goal 2) for Physical Space & Technology Infrastructure needs, which includes:

• Optimize interior instructional spaces to increase learning and innovation
• Enhance exterior spaces for instructional purposes, including gardens and athletics, to optimize learning and school connectedness
• Create exceptional interior and exterior communal spaces

The attached presentation is an update of the process needed to perform a program and facilities needs analysis to create a 21^st Century Learning Environment and to seek voter approval of a General Obligation Bond.

The 21st Century Learning Facilities need analysis costs would be funded through restricted Facility Funding and do not have a fiscal impact on the General Fund.

In compliance with the Brown Act regulations, Penny Pyle legally posted this agenda on September 1, 2017.

In compliance with the American with Disabilities Act, if you need special assistance to access the Board meeting room or to otherwise participate during this meeting, including auxiliary aids or services, please contact the Superintendent's Office at (530) 757-5300 ext. 142. Notification at least 48 hours prior to the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting.

Agenda Packets are available for review at the Davis Joint Unified School District office, 526 B Street (530-757-5300 x 142); or online at https://davis.agendaonline.net/public/davis.